Elementary Office Manager - Level 3

26-0190 Elementary Office Manager
- Level 3 @ Kellogg Marsh Elementary

Marysville School District 25 (WA) Kellogg Marsh Elementary
- Marysville, Washington Open in Google Maps

Job : 5896201 Final date to receive applications: Aug 27, 2026 11:59 PM (Pacific Standard Time)
Posted: Aug 20, 2026 7:00 AM (UTC)

Starting Date: Immediately

Work Schedule: 8.00 hours per day (8 a.m.

- 4:30 p.m.) – 208 days per year (Monday-Friday)

Reports To: Building Principal

Salary: Per Public School Employees negotiated salary schedule – Level
3.

PSE TRANSFER REQUESTSWILL BE CONSIDERED FOR THIS POSITIONPRIOR TO SCREENING ANY OUT-OF-DISTRICT APPLICANTS.

Position Control#: 1116-3-PL3-01

Account Code: --0

Job Summary:

This position is responsible for performing all functions necessary for the efficient operation of the school office; providing exemplary customer service and consistently projecting a professional and positive image of the office; working independently in the performance of secretarial duties for the Administrator and/or other building staff; and directing the clerical tasks for the school office.

Minimum Qualifications:

• High School diploma or equivalent
• Two years previous secretarial experience required
• Previous experience in K-12 setting preferred
• Working knowledge of Microsoft Office Suite;
  Google Mail, Calendar, and Drive;
  InTouch; and Skyward preferred
• Experience and/or training with cultural, ethnic, and language diversity preferred
• Successful Washington State Patrol and Federal Bureau of Investigation Fingerprint Clearance
• Proof of Immunization (if born 1/1/57 or later)
• I-9 Employment Eligibility in compliance with the Immigrations Reform and Control Act
  • Completion of all district-required training within thirty (30) calendar days from hire date

Essential Job Functions:

This list of essential job functions is not exhaustive and may be supplemented as necessary. Depending upon individual assignment, the employee may perform all or a combination of several of the following duties:

• Arrange Coverage in Absence of Substitute
• Building Alarm (issue codes & maintain records)
• Building & ASB Budget (monitor, maintain, and retrieve information)
• Building Inventory
• Building Web Page & Social Media (create & maintain)
• Communication (communicate building information to staff/public)
• Conduct Employee Orientation
• Coordinate Daily Workload of School Office
• Create Documents-Forms
• Create-Maintain Database
• Data Entry
• Data Extraction (data mining)
• Financial Transmittals/Receipt Money
• Handle Emergencies for Staff or Students
• Keys (issue building keys and maintain records)
• Master Schedules (maintain course information in Skyward)
• Newsletter
• Paysheets (maintain data & generate reports)
• Prepare and Process District Documents-Forms
• Prior Approvals (create, account code & process)
• Requisition s (create, account code & process)
• Schedule Building Meetings
• State-Federal Reports (create & maintain)
• Student Fines & Fee Management
• Student Store (inventory, supervisor students)
• Substitute Check-In
• Substitute Online Absence Verification
• Supplies (maintain & order)
• Maintain consistent presence at assigned worksite and regular work hours
• Comply with all district policies and procedures
• Perform duties as requested by Building Administrator

The following job functions will be performed as needed during peak workflow or in the absence of other office staff:

• Attendance (maintain-retrieve student attendance data)
• Discipline (prepare letters and maintain data as directed)
• Filing & Maintenance of Student Records
• Mail (sort-distribute)
• Receptionist (greet public, answer phones)
• Schedule Translator for General Education Conferences
• Student Information (maintain and update confidential student records)
• Student Registration & Withdrawals
• SWIS Data Entry
• Truancy (prepare letters and maintain data based on federal/state law)

Desired

Skills:

• Consistently listen, write, and speak in a clear and concise, well-organized manner
• Consistently problem-solve, seek new responsibilities, proactively prioritize, and multi-task
• Consistently resolve customer inquiries in a positive and timely manner
• Consistently treat people with respect, dignity, and fairness
• Consistently participate and support team…