Administrative Assistant

Quality Financial Concepts of Maryville, TN has an immediate opening for a full-time Administrative Assistant to join our team. Quality Financial Concepts, in business for over 40 years, is a full-service financial advisory firm providing retirement planning, investment management, estate planning, tax services, and insurance protection. The Administrative Assistant is responsible for providing exceptional support to our executives in a fast-paced environment to ensure company goals and objectives are accomplished and operations run efficiently.

Demonstrating a pro-active mindset is crucial. Excellent written and verbal communication skills, attention to detail, the ability to maintain confidentiality, and a friendly and professional appearance and demeanor are your greatest assets as you complete your daily tasks.

• An exceptional and professional first impression to all our guests, including grammar, attire, and mindset.
• Responsible for annual tax communications with clients, receiving payments, updating spreadsheets, copying tax documents, and processing completed returns.
• Assist in marketing efforts through social media, website and local publications.
• Prioritizing projects and task deadlines, ensuring timely completion.
• Prioritizing phone calls, emails, and other communications and responding appropriately.
• Writing, editing, and preparing correspondence, process training, and other company documents.
• Managing diverse correspondence and materials for successful compliance documentation.
• Assist in securing and supervising vendors when on-site to service building or equipment.

• High school diploma or equivalent and minimum of 2 years professional office experience.
• EXTREME attention to detail, positive, can-do attitude, and willingness to work as a team.
• Strong organizational and time-management skills for tracking deadlines and calendars.
• Excellent written and verbal communication skills.
• High degree of flexibility to deal with a variety of situations.
• The ability to multitask and follow up is necessary.
• Must be able to pass background check and fingerprinting.
• Strong technology and computer skills including MS Office Suite (Word, Excel, Outlook, Publisher).

This position pays a competitive salary based on experience.

We also offer excellent benefits including working for a small, family-friendly firm.

• medical
• dental
• vision
• a 401k plan (plus a match once eligible)
• paid time off
• education assistance

Our business hours are Monday through Friday from 8 am to 5 pm. Additionally, we provide an exciting, challenging, and rewarding workplace and experience that offers advancement opportunities and working with a great team.