Accounting Assistant

At Pearl, our mission is to foster relationships by providing innovative solutions to construct community landmarks where we live, work, and grow. Our core values and behaviors are centered around being our clients' go-to solution, going the extra mile in construction endeavors. Our culture thrives on a relentlessly positive approach, placing unwavering trust in our people and recognizing our responsibility to them and their families.

We embrace creativity by thinking of new ways to approach tasks and rejecting limitations with a firm belief that there's always a solution.

Multi-faceted position providing support to accounting and office management. Assist Project Accountant and Project Managers with accounts payable processing, as well as office administh general office and clerical support.

• Assist Project Accountant with check runs, distribution, and lien waivers
• Obtain W9s from all new vendors and COIs from subcontractors.
• Request new COIs as needed.
• Assist with lien waiver tracking. Manage Docu Sign correspondence around lien waivers.
• Assist with credit card reconciliation as needed.
• Bank deposits if necessary

Ensure common areas (reception, conference rooms, kitchen) are clean and well-stocked. Greet clients and visitors warmly, offering refreshments and making them feel welcomed.

• Prepares work space for new hires according to new hire checklist
• Responsible for ordering and delivery of food if requested

Support marketing efforts, draft and update company bios & resumes

Answer and direct incoming phone calls professionally, screen calls for the leadership team, and ensure visitors are greeted and assisted promptly (when in the office).

Manage incoming mail and packages, distribute them promptly to team members, and handle postage meter funds and mailing labels.

Provide administrative and project support for various company initiatives and special projects as assigned.

A friendly, proactive, and organized individual who thrives in a collaborative environment. You are detail-oriented, enjoy creating a positive atmosphere, and are comfortable managing various tasks that contribute to a well-functioning office. Your goal is to be the supportive backbone of the team, ensuring everyone has the tools and environment they need to succeed.

As the Office & Accounting Assistant, you will support the office culture and relationships with subcontractors, directly impacting how smoothly our operations run and our reputation in our industry.

• Team player with great interpersonal skills
• Commitment to excellence and self-motivation
• Effective communication skills and adaptability
• Capable of dealing with ambiguity and tight work oversight
• Skill in the use of computer software including Microsoft Office & spreadsheets
• Able to constantly multi-task and handle competing priorities while maintaining excellent customer relations
• Must have judgment to know when to appropriately elevate issues up the chain of command
• A strong sense of urgency and initiative, and the ability to quickly study and react to complex issues and resolve conflict effectively in a firm but fair manner
• Know the team and individual contributor’s goals and needs and meet or exceed those at all times

Pearl is an equal opportunity employer that values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.