Office Coordinator- Mason Outpatient Physical Therapy

Office Coordinator – Mason Outpatient Physical Therapy Job Description

Join a fast‑paced outpatient rehab and physical therapy team where you’ll be the first connection point for patients on their healing journey. As an Office Coordinator, you’ll keep the front office running smoothly—scheduling, supporting providers, and creating a welcoming experience that keeps patients coming back. If you’re organized, people‑focused, and want to make a real impact in a collaborative, patient‑centered environment, this is a great opportunity to grow your career in healthcare.

We offer career growth opportunities, a comprehensive benefits package, and competitive pay based on level of education and experience.

6020 Mason Montgomery Rd, Mason, OH 45040

• Full time (40 hours weekly)
• Clinic hours are Monday – Thursday: 7–6:30 and Friday: 7–3:30pm
• Will work 2 early shifts and 2 late shifts a week
• No weekends or holidays!

In addition to a comprehensive benefits package—including medical, dental, vision, paid time off, retirement plans, and tuition reimbursement—this role offers competitive pay based on education level and experience.

Please view our benefits page

• High School Diploma or GED (Required)
• 1–2 years experience Clerical in a related field (Required)
• Computer proficiency in MS Office
• Medical terminology
• Verbal & written communication
• Customer service
• Negotiation skills
• Independent thinker

This position is a multi‑functional position that serves as an organizational and problem‑solving contact in the office setting. Under supervision, supports staff, management, and/or medical personnel with executing specific duties essential to the service or business being provided by the department/office. These duties may include data entry, billing, recordkeeping, correspondence, patient contact, registration, time/attendance, scheduling of staff, contractors, patients, or customers, and monitoring/upkeep of equipment, technology, and/or supplies.

May conduct and oversee clerical duties including answering of telephones, routing of incoming calls, problem resolution, and customer service. Other duties of a clerical nature essential to the specific business unit may also be included as assigned.

• Coordinates daily activities of clerical department.
• Supports management staff as needed for payroll, clerical duties, meeting minutes, correspondence, etc.
• Monitors office processes; checks documents and communications for accuracy.
• Assists in receiving patients and/or visitors, answers phone, and coordinates front desk activities.
• Maintains and monitors office equipment and technology, placing service calls as necessary.

• Bending
• Climbing – Occasionally
• Concentrating
• Continuous Learning
• Hearing:
  Conversation – Consistently
• Hearing:
  Other Sounds – Occasionally
• Interpersonal Communication
• Kneeling – Occasionally
• Lifting