Secretary - Delhi Middle School; Part time

Position: Secretary - Delhi Middle School (Part time) - 5.75 hours per day / 210 days per year
Position Type:

Secretarial and Office Personnel/Secretary / Administrative Assistant

Date Posted:

6/2/2026

Location:

Delhi Middle School

Date Available:

ongoing

Closing Date:

none

District:

 Oak Hills Local School District  Additional Information:
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POSITION:
Secretary - Delhi Middle School (Part Time)
-5.75 hrs per day/ 210 days per year

FILING DEADLINE:
Until Filled

TERMS OF EMPLOYMENT: 210 Days per year. Salary per secretary salary schedule.

OAK HILLS LOCAL SCHOOL DISTRICT

JOB DESCRIPTION

JOB TITLE:

ELEMENTARY, MIDDLE & HIGH SCHOOL SECRETARY

REPORTS TO:

Assigned administrator/supervisor

JOB OBJECTIVE:
Performs secretarial duties that support the effective delivery of school services.

MINIMUM QUALIFICATIONS:

* High school diploma. Work skills substantiated by specialized training and/or work experience.

* An acceptable score on a pre-employment skill test may be required.

* Bookkeeping and data processing skills are advantageous.

* Complies with drug-free workplace rules, board policies and administrative guidelines/procedures.

* Demonstrates dependability/flexibility. Reacts to interruptions/emerging priorities effectively.

* Demonstrates proficiency using equipment and software applications associated with the position.

* Displays advanced skills in language rules, spelling, proofreading, capitalization, punctuation, etc.

* Embodies high ethical standards/integrity. Accepts personal responsibility for decisions/conduct.

* Exhibits consistent, impartial and resourceful critical-thinking skills.

* Interacts comfortably/confidently with district staff and the public.

* Maintains a record free of criminal violations that would prohibit public school employment.

* Speaks clearly using correct grammar. Bilingual ability is advantageous.

ESSENTIAL FUNCTIONS:

Performs secretarial functions and ancillary duties that facilitate the timely attainment of department

and district objectives.

* Works effectively with minimal supervision. Performs tasks efficiently to meet deadlines.

* Greets/assists visitors. Answers/directs phone calls efficiently. Takes detailed messages.

* Prepares letters, memos, notes, E-mails, etc. Maintains calendars/schedules as directed.

* Sorts/distributes incoming, outgoing and interoffice mail and faxes.

* Prepares photocopies. Prints, collates, covers and binds reports and educational materials.

* Obtains/analyzes vendor price quotes. Prepares requisitions for administrative approval.

* Assists with bid package procedures (e.g., notice distribution, receives/safeguards proposals, etc.).

* Maintains procurement files (e.g., transmittal letters, contracts, confirmations, guarantees, etc.).

* Documents/maintains asset inventory records. Tags fixed assets as directed.

* Follows established office procedures to ensure the accurate/timely recording and preservation of documents. Maintains a systematic filing system that supports the efficient retrieval of records.

* Assembles data for analysis and/or forecasting. Helps interpret/organize data for reports.

* Receives deliveries. Verifies contents with packing lists/purchase orders. Reconciles invoices for payment. Maintains a transaction/account balance ledger. Prepares requested recaps.

* Reorders consumable office supplies as needed to maintain reliable service levels.

* Prepares enrollment/withdrawal records. Processes transcripts. Prepares permanent records, schedules, student lists, etc. Helps verify the legal residence and custody assignment of students.

* Collects and maintains staff and student medical emergency authorization forms.

* Administers medications and renders basic first aid when a school nurse is not available.

* Processes interim reports, report cards and supplemental information.

* Updates attendance policy information. Helps ensure that policies are uniformly enforced.

* Authenticates student requests to be dismissed during school hours. Processes late arrivals. Collects attendance forms. Keeps administrators/guidance staff informed about chronic absenteeism, tardiness and truancy concerns. Verifies attendance information for report cards.

* Contacts parents or guardians when the school has not been notified about an absent student.

* Notifies teachers about homework requests for absent students.

* Schedules and organizes materials for parent/student meetings. Prepares meeting transcripts.

* Maintains student discipline files (e.g., letters, expulsions, hearings, etc.).

* Maintains a building-use calendar. Schedules community requests to use building facilities.

* Helps with special projects/committee activities as directed.

ELEMENTARY, MIDDLE & HIGH SCHOOL SECRETARY

* Helps maintain essential office services during staff absences.

Exemplifies professionalism and fosters goodwill to enhance the district's public image.

* Contributes to an effective and positive work/learning environment. Completes all assigned duties.

* Develops mutually respectful relationships with co-workers. Functions as part of a cohesive team.

* Maintains a professional appearance. Wears work attire…