Elementary School Secretary; position
Job in
Mason, Warren County, Ohio, 45040, USA
Listed on 2026-07-04
Listing for:
Mason City School District
Contract
position Listed on 2026-07-04
Job specializations:
-
Administrative/Clerical
Education Administration, Clerical, Office Administrator/ Coordinator
Job Description & How to Apply Below
Position Type:
Secretarial and Office Personnel/Secretary / Administrative Assistant
Date Posted:
7/1/2026
Location:
Loveland Elementary School
Date Available:
08/29/2026
Closing Date:
07/07/2026
District:
Loveland City School District Additional Information:
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CLASSIFIED POSITION(S) AVAILABLE SCHOOL YEAR:
Loveland Elementary School School Secretary (10 month/215 day)
Base pay: $21.41/hr
Job Title:
Elementary/Middle School Secretary
GENERAL DESCRIPTION
Provide clerical assistance for the efficient and effective operation of the school
administrative offices. Assist, where appropriate, the instructional and support staff as well
as students, parents and members of the community by performing the following duties:
QUALIFICATIONS
1. High School diploma or GED equivalent.
2.
Experience with personal computers is required.
3. Ability to communicate effectively with students, parents, colleagues and administration.
4. Ability to read and interpret documents such as reference manuals, Board policies and procedures manuals.
5. Ability to read and comprehend simple instructions, short correspondence, and memos.
6. Ability to write simple correspondence.
7. Ability to respond to common inquiries or complaints from students, parents, agencies, teachers or members of the school community.
8. Ability to effectively present information to administration, staff, public groups, and/or Board of Education.
PROFESSIONAL EXPECTATIONS
* Report to work regularly and on time, prepared to perform appropriately assigned duties throughout the day, in service to students, staff, and the community.
* Prepare for and perform all assigned duties required by one's job description in a positive and collaborative manner.
* Follow justifiable directives issued by the established chain of authority with a learning-oriented attitude and seek support when needed.
* Identify, report, and/or if possible control unsafe conditions or safety hazards in order to maintain safe and secure working and learning environments.
* Demonstrate professional respect and integrity when interacting with students, parents, staff, community members and other stakeholders. This includes and is not limited to verbal, nonverbal, personal and electronic interactions.
* Comply with federal laws, state statutes, Board policies, and related administrative guidelines that prohibit coercive, harassing, threatening, retaliating, bullying or discriminating conduct.
* Communicate in a truthful, timely, compassionate, and empathetic manner about any matter of interest to the District following the appropriate chain of authority.
* Manage District property and assets in an ethical and responsible manner in accordance with federal laws, state statutes, Board policies, and related administrative guidelines.
* Maintain confidentiality of information as required under federal laws, state statutes, Board policies, and related administrative guidelines.
* Report actions, through the appropriate chain of authority that may represent violations of federal laws, state statutes, Board policies, and related administrative guidelines.
* Refrain from unethical activity that may reasonably interfere with the legitimate operational interests and goals of the District.
* Comply with all other federal laws, state statutes, Board policies, and related administrative guidelines.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Receive and greet all staff, students, parents and visitors courteously and assist them accordingly.
2. Perform clerical duties including typing, filing, answering phones and providing information as requested.
3. Create and maintain a clean and welcoming environment in the front office.
4. Maintain inventory and process purchase orders for classroom and office supplies as needed.
5. Process student withdrawals and maintain student records as required.
6. Ensure that annual start to school paperwork is processed.
7. Assist teachers in preparation of materials as needed.
8. Receive and distribute interoffice and U.S. mail.
9. Coordinate classified time cards and teacher and classified attendance records.
10. Maintain daily student attendance operations and update databases, in absence of attendance clerk.
11. Assist building principal with creation of annual building budget and maintain ongoing budget reports.
12. Use available technology to disseminate information to students, parents and teachers as requested.
13. Maintain database to verify all students have completed necessary forms.
14. Maintain database to verify all students have submitted required fees.
15. Maintain database for student technology management and fees.
16. Assist with additional programs such as honor roll, staff attendance, and time sheet distribution and collection.
17. Compile publications and documents as requested by administration.
18. Prepare and make deposits as needed.
19. Maintain office equipment such as copy machine, fax machine, phone system and printers.
20. Provide medical assistance in the absence of the school nurse including dispensing…
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