Operations Sales Coordinator

Job Description

Job Description

Eiland Facility Maintenance Solutions (EFMS) is a rapidly growing facility maintenance and property services company serving apartment communities, commercial properties, and residential clients throughout Ohio.

We specialize in:

• Apartment Unit Turns
• Interior & Exterior Painting
• Drywall & Repairs
• Flooring Installation
• Cleaning & Janitorial Services
• Pressure Washing
• Property Maintenance
• Commercial Renovations

As our company continues to grow, we're looking for an organized, motivated, and dependable Operations & Sales Coordinator to become a key member of our leadership team.

This is more than an administrative position. You'll help keep projects moving, support our crews, build relationships with customers, and help grow the business.

If you're looking for a career where you can make a real impact and grow into a leadership role, we'd love to meet you.

• Answer incoming phone calls and respond to customer inquiries
• Schedule projects and coordinate field crews
• Manage work orders using Jobber
• Prepare proposals, estimates, invoices, and customer documents
• Follow up with customers after bids are submitted
• Maintain project schedules and company calendars
• Track outstanding invoices and customer communications
• Order materials and coordinate deliveries
• Communicate with vendors, subcontractors, and property managers
• Support recruiting and onboarding efforts
• Assist with sales, marketing, and business development
• Keep company files and records organized
• Help improve office systems and daily operations
• Perform occasional visits to local job sites as needed

• Excellent communication and customer service skills
• Highly organized and detail-oriented
• Able to manage multiple priorities in a fast-paced environment
• Positive attitude with a strong work ethic
• Comfortable learning new software and technology
• Self-motivated and dependable
• Professional appearance and demeanor

• 2+ years of office administration, operations, customer service, or sales support experience
• Experience with Microsoft Office and Google Workspace
• Experience with Jobber, Quick Books, or CRM software is a plus
• Construction, facility maintenance, or property management experience is a plus
• Valid driver's license and reliable transportation

We're building something special.

At EFMS, you'll have the opportunity to grow with a company that's expanding across Ohio. We believe in promoting from within, rewarding hard work, and giving our team members opportunities to build meaningful careers.

• Competitive pay
• Performance bonuses
• Paid training
• Career advancement opportunities
• Flexible work environment
• Supportive leadership team
• Opportunity to grow into an Operations Manager or Director-level role

• Flexible schedule