Mason Schools - Attendance Administrative Assistant Class V

Position: Mason City Schools - Attendance Administrative Assistant Class V
Position Type:

Secretarial and Office Personnel/Secretary / Administrative Assistant

Date Posted:

7/22/2026

Location:

Mason City Schools - Mason Early Childhood Center

District:

 Mason City School District  Additional Information:
Show/Hide

Reports to:

MECC Principal

Position Overview:

Administrative Assistant - Preschool and PS - 2nd Grade Special Education - 227 day position

Qualifications

* Ability to multi-task

* Experience with Google products (i.e calendar, forms, sheets. etc)

* Strong organizational and time management skills

* Excellent communication and interpersonal skills

* Ability to maintain confidentiality and handle sensitive student information

Preschool Responsibilities

Attendance:

* Maintain and update daily attendance records for Preschool Students.

* Track excused and unexcused absences, tardiness, and early dismissals.

Tuition and Fees:

* Process monthly tuition payments

* Process snack fee payments

Preschool Application/Lottery:

* Update Preschool Application

* Update Preschool Information for Website

* Coordinate Preschool Open House night

* Print and sort applications for preschool lottery

* Send acceptance or waiting list letters to applicants via email

Preschool Transportation:

* Print bus tags

* Generate car rider cards

* Generate spreadsheet for each preschool teacher with their classes transportation information

Preschool Licensing:

* Print updated class lists every month for state licensing binder

* Print updated preschool forms for state licensing binder

Student Entries/Withdrawals

* Schedule new students

* Process student withdrawals

* Send student records to new school if applicable

* Request records from previous school if applicable

Miscellaneous:

* Visitor/volunteer sign-in

* Answer questions regarding preschool program

* Maintain list of new Preschool students for the Registration Office

* Fill available openings for typical preschool students

* Maintain Preschool class list

Special Education Responsibilities

* Schedule IEP Review meetings

* Schedule 504 meetings

* Generate and mail parent invitations for Special Education Meetings (PS-2)

* Maintain MECC Intervention Calendar

* Check IEP documents in Samegoal for correct dates and other information

* Request special education and 504 documents from schools for move-in students (PS-2)

* Send Special Education/504 documents to school district for students who withdrew (PS-2)

Terms of Employment:
As defined by the Board

Interested individuals should complete the on-line application, those deemed most qualified will be contacted for an interview.

EQUAL OPPORTUNITY EMPLOYER