Accounts Payable Specialist

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Regular Full-Time Mount Hermon, MA, US

4 days ago Requisition

Salary Range: $25.00 To $28.00 Hourly

Northfield Mount Hermon (NMH) seeks an Accounts Payable Specialist to work under the supervision of the Controller, managing and processing information relating to Accounts Payable and serving as a liaison to both internal and external School stakeholders.

• Comprehensive insurances, including medical, dental, vision, life, and disability
• A robust 10.5% 403(b) contribution (with a 3% employee contribution)
• Generous paid time off, including three weeks of annual paid vacation
• Tired of packing lunch? Enjoy lunch in our dining hall while on duty and save an average of $2,700/year
• Tuition remission for dependent children of high school age who meet the acceptance requirements of the school

Northfield Mount Hermon, an independent boarding and day school located in the beautiful Connecticut River Valley of Massachusetts, was founded on the principles of inclusivity and community — values that are as important today as they were at its founding in 1879.

The Accounts Payable Specialist at NMH plays a key role in managing the timely and accurate processing of vendor payments. This individual coordinates both check and ACH payments, ensuring that all transactions are reported correctly to the bank via the positive pay system, including reporting check totals, reversals, and stop payments. The Specialist oversees the purchase order process, responding to inquiries related to purchasing, invoices, and insurance, while also managing campus-wide ordering and credit card usage with major vendors.

This individual maintains the 1099 database, manages vendor relationships, and reconciles the AP Subledger to the General Ledger. They ensure compliance with IRS and Massachusetts State regulations, including 1099 filings, sales tax filings, and fuel tax filings, and manage the Certificate of Insurance requirements for vendors. This individual is also responsible for managing the flow of information through the School’s online Document Management system.

Serving as a backup to other Business Office positions, they remain flexible in implementing new AP processes, with a particular focus on adopting AI-related efficiencies.

• Three years Accounting experience
• High School Diploma or equivalent experience.
• Possesses working knowledge of accounts payable and banking systems.
• Detail oriented and highly organized.
• Able to work independently.
• Maintains strict confidentiality in School record management.
• Able to work collaboratively with others in and out of the Business Office.
• Ability to sit or stand for extended periods of time.
• Ability to use a mouse and keyboard for extended periods of time.

• Experience with machine learning (AI) accounts payable software systems.

This is an in-office position.

This is a full-time, 37.5 hour/week position.