Accountant I

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Job Description - Accountant I (260004V0)

Job Description

Description

The DDS Accounting Office is seeking a motivated and organized individual for the Accountant I position in the Central-West Regional Office located in Springfield, MA.

The Accountant I will utilize electronic data processing accounting systems (MOSAIC, FMIS, Outlook, Microsoft Office Applications) to maintain effective information storage and retrieval, and to simplify manual accounting procedures. The Accountant I will provide training and documentation support regarding all aspects of funds management and office procedures. Responds to inquiries regarding assigned agency functions; reviewing and/or reconciling receipts for reimbursement; and conferring with others concerning accounting related matters.

This position will be responsible for managing Mass Health applications and recertifications for our state-operated group home clients as well as updating the client census for billing purposes.

Duties and Responsibilities (these duties are a general summary and not all inclusive):

Orchestrates financial reviews of consumer funds and provides training both internally and in the residential homes to include the Financial Transaction Records (FTRs) completed by Residential Supervisors, Program Directors and Accounting staff to ensure compliance with requirements outlined in the Standard Operating Procedure for Managing Residents Finances (DDS Procedure #: ).

Manages the FTR audit review tracking system in a shared document to ensure that individuals’ FTRs are reviewed in a timely manner in accordance with the SOP.

Facilitate training (both virtually and in-person) in Funds Management as needed/requested for all staff responsible for financial management of funds.

Responsible for maintaining accurate list of staff attending Funds Management training and ensuring that all new Residential Supervisors and Authorized Signers attend training.

Responsible for completing Mass Health renewals and maintaining Mass Health eligibility for individuals living in state operated group homes where DDS is the Representative Payee. Works with residential staff, other departments, agencies and guardians to collect needed financial documentation, insurance information, burial documentation, etc.

Manages a tracking system for logging activities related to Mass Health renewals and requests for information/documentation.

Responsible for maintaining an accurate census listing for all individuals living in state operated group homes.

Responsible for entering daily census counts into EIMS system for billing and federal reimbursement purposes.

Provides funds management caseload work during vacancies and high workload periods to include examining and preparing requisitions, issuing checks, collecting and verifying financial information including monthly state and federal benefits and entering in a customized database.

Responds and advises to inquiries with agency personnel and outside agencies in order to provide assistance either by telephone, in writing, or in person to staff to resolve accounting discrepancies and/or obtain statistical data and documentation for various reports.

Coordinates and prepares supporting documentation for scanning projects (both internally and externally); to include materials boxed and labeled correctly with tracking sheets. Ensures that scanned documents are properly named and filed on the shared drive.

Performs related duties as requested.

Please Note
:

This position is located in Springfield, MA

Schedule:

9:00am - 5:00pm

Days Off:
Sunday/Saturday

The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public…