Accounts Payable Specialist Job in Shirley, MA

Accounts Payable Specialist

We are looking for an experienced Accounts Payable Specialist to support day-to-day payment operations for our team in Shirley, Massachusetts. This role is responsible for managing invoice flow, maintaining accurate vendor records, and helping ensure timely and compliant payments across a high-volume environment. The ideal candidate brings strong attention to detail, sound judgment, and the ability to communicate effectively with both internal stakeholders and external vendors.

Responsibilities:

• Manage the full accounts payable cycle, including receiving invoices, reviewing documentation, and preparing items for timely processing.
• Examine invoice details for accuracy, appropriate coding, approvals, and supporting records before payment is issued.
• Enter accounts payable transactions into the system with precision and maintain organized records for audit and reference purposes.
• Create and update vendor profiles, confirming tax documentation, remit-to information, and identification details are complete and accurate.
• Investigate and resolve billing discrepancies by coordinating with vendors and internal teams on pricing, receipts, approvals, and missing information.
• Process employee expense submissions and corporate card activity, ensuring adherence to company policies and proper supporting documentation.
• Prepare payments through checks, electronic methods, and wire transfers while identifying eligible discounts and resolving exceptions.
• Reconcile vendor statements, monitor outstanding items, and follow up on aged or disputed balances to maintain accurate accounts.
• Support compliance activities by maintaining required documentation, posting and clearing daily payments, and assisting with annual 1099 preparation.