Accounts Payable Specialist Job North Oxford Massachusetts USA,Accounting

Location: North Oxford

At TC Control Group we believe in growing people to their potential, it is one of our core values. We truly believe in client success and in everything we do we are driven by our client's end results. Our highly skilled team provides building management systems through integration, and we do this because we see a world where you can grow anything inside.

Our team is growing, and we hope you would like to join as we revolutionize the CEA industry. If you are looking for an excellent culture, career growth and the ability to make a difference at a company,

TC Controls’ core values are followed throughout the organization without variation:

ACCOUNTIBILITY:
Own what you doWORK TO THE HIGHEST STANDARD:
Do it right the first time PROFESSIONAL:
Take pride and ownership in your actions and appearanceGROW OUR PEOPLE:
Create a culture of high performance by engaging employees through mentorship, support, and professional development

The Accounts Payable Specialist is responsible for processing and managing the organization's accounts payable functions in an accurate, timely, and efficient manner. This role ensures invoices are properly reviewed, approved, and paid while maintaining compliance with company policies and accounting standards. The ideal candidate has experience in cost accounting, is detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment

Key Responsibilities

Process vendor invoices accurately and in a timely manner.
Match purchase orders, receiving documents, and invoices to ensure accuracy.
Verify appropriate approvals before processing payments.
Prepare and process weekly check runs, ACH payments, and wire transfers.
Reconcile vendor statements and resolve invoice discrepancies.
Respond to vendor inquiries regarding payment status and account issues.
Maintain accurate vendor records, including W-9 forms and banking information.
Assist with month-end and year-end closing activities by preparing accounts payable reports and reconciliations.
Monitor accounts to ensure payments are made according to company policies and payment terms.
Ensure compliance with internal controls, financial policies, and regulatory requirements.
Assist with annual audits by providing requested documentation.
Identify opportunities to improve accounts payable processes and increase efficiency.
Collaborate with purchasing, receiving, and other departments to resolve payment-related issues.
Training as a payroll processing backup

Required Qualification

High school diploma or equivalent required;
Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
Two to five years of accounts payable or general accounting experience.
Cost accounting experience required.
Proficiency in Microsoft Excel and Microsoft Office Suite.
Experience with accounting or ERP software (such as Sage, Oracle, SAP, Net Suite, or Microsoft Dynamics) preferred.
Strong attention to detail and accuracy.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Ability to maintain confidentiality and handle sensitive financial information.

Preferred Skills

Knowledge of Generally Accepted Accounting Principles (GAAP).
Experience in construction accounting
Experience processing high volumes of invoices.
Ability to analyze and resolve discrepancies independently.
Strong problem-solving and customer service skills.
Experience working in a deadline-driven environment.

Physical Requirements

Prolonged periods of sitting and working on a computer.
Ability to occasionally lift up to 20 pounds.
Ability to perform repetitive keyboard and data entry tasks.
This position works in the office with opportunities for hybrid work following 90-day probationary period.
Occasional overtime may be required during month-end, year-end, or audit periods.

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