Accounts Payable Specialist

Job Purpose

The Accounts Payable Specialist plays a critical role in supporting the day-to-day financial operations of the organization by ensuring timely, accurate, and efficient processing of vendor invoices and payments. This individual will manage high-volume invoice workflows, maintain vendor relationships, and collaborate cross-functionally to resolve discrepancies and improve processes.

The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment. They demonstrate ownership of their work, a strong sense of urgency, and the ability to quickly adapt and contribute to a growing organization.

• Responsible for daily accounting operations within the Accounts Payable function including invoice processing, General Ledger coding and validation.
• Maintain and update vendor master data, ensuring accuracy and completeness of supplier records
• Perform regular vendor statement reconciliation, investigate and resolve discrepancies in a timely manner.
• Respond to vendor inquiries professionally and efficiently, maintaining strong working relationships
• Partner with internal stakeholders resolve purchase orders and receipt discrepancies
• Execute daily processes and controls accurately and on time, ensuring compliance with company policies and accounting procedures
• Identify opportunities for process improvements and support system enhancements and automation initiatives
• Assist with month-end close activities and provide support for audits
• Support special projects as well as administrative duties as needed

• Associate degree in Accounting, Finance or a related field or equivalent combination of education and experience

• Strong knowledge of invoice validation, vendor reconciliations, and resolving invoice discrepancies and vendor inquiries

• Proven experience maintaining accounting operations across multiple business units

• Familiarity with payments processing (ACH, wire, check) and maintaining vendor payment schedules

• Ability to work in a situation requiring attention to detail, coupled with a high level of multitasking and prioritization needed to meet aggressive deadlines

• Strong analytical, problem-solving, and organizational skills with high attention to detail

Vulcan Forms offers a competitive salary and equity package.

Actual compensation is based on factors such as the candidate’s skills, qualifications, and  addition,Vulcan Forms provides comprehensive benefits including medical, dental, vision, and life insurance; generous paid time off; and a 401(k) plan with company match.

The annual base salary range for this position is $61,396.00 to $84,419.00.