Accounts Payable Specialist

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day invoice and payment operations for a team in Ayer, Massachusetts. This long-term contract position is ideal for someone who brings strong attention to detail, accuracy in financial processing, and confidence working with high-volume payables tasks. The person in this role will help keep vendor payments organized, timely, and properly documented while contributing to efficient accounting workflows.

Responsibilities:

• Review incoming invoices, assign correct account codes, and prepare transactions for accurate entry into the payable system.
• Process accounts payable activities from invoice receipt through final payment while maintaining complete and organized records.
• Coordinate ACH payments and check runs to ensure vendors are paid on schedule and in alignment with internal controls.
• Verify invoice details against supporting documentation and resolve discrepancies before payment is released.
• Maintain payment schedules and monitor outstanding items to support timely month-to-month processing.
• Communicate with vendors and internal stakeholders to address payment questions, coding issues, and invoice exceptions.
• Assist with reconciliation tasks and provide documentation needed to support audits or accounting review processes.