Administrative Assistant Senior

Location: Devens

Job Description

Duration, 6 months - 8am - 5pm
MAKE SURE THE CANDIATE UNDERSTANDS - This will NOT go permanent. I need the team to be clear on that.

Due to this truly being a short term assignment - I want a very strong, reliable, professional candidate.

Position Summary:

With general supervision, responsible for administrative duties of moderate scope and complexity which requires independent judgement and familiarity with applicable procedures.

Responsibilities:
Following established procedures, perform a variety of administrative support responsibilities. May be required to perform some or all of the following:

• Provides administrative support to various groups within this combined manufacturing/office site.

• Organizes, scans and files important operations records with careful attention to part numbers, serial numbers, etc.

• Accurately enters detailed relevant information from these records into Traceability database in compliance with quality requirements. Follows naming standards and file storage procedures.

• Tracks office and kitchen supplies, keeping each in good order.

• Process daily site outgoing and incoming mail deliveries. Checks for voicemail left on the primary phone line for proper routing.

• Provides support for visitors to the site, such as booking conference rooms & ordering catering. May assist visitors with sign-in process.

• Keeps lobby area in order.

• Keeps physical file storage in order and assists with the boxing of paper records at the end of the fiscal year and organizing boxes to be sent off-site for storage.

• Follows all relevant protocols related to safety, export control and communication.

• Uses Microsoft Office products and Adobe Acrobat routinely to track progress, organize paperwork and communicate.

Job Requirements:

• Two years related office experience or demonstrated ability to perform described responsibilities.

• Education certificate in applicable functional area preferred.

• The ideal candidate will bring a positive attitude, excellent organizational skills, and the ability to work collaboratively in a dynamic environment. A strong commitment to providing exceptional support and contributing to a positive office atmosphere is essential for success in this position

• Ability to work effectively with others and be a participative team player.

• Experience with Microsoft Office tools (Word, Excel) or similar.

• Thorough knowledge of office equipment, administrative procedures and/or terminology.

• Ability to accurately type 40 wpm, where applicable. Personal computer skills required