Administrative Assistant

Location: Devens

$/hour 1st Shift Contract This will NOT go permanent. Need a very strong, reliable, professional candidate.

Position Summary:

With general supervision, responsible for administrative duties of moderate scope and complexity which requires independent judgement and familiarity with applicable procedures. Responsibilities:
Following established procedures, perform a variety of administrative support responsibilities. May be required to perform some or all of the following:
Provides administrative support to various groups within this combined manufacturing/office site. Organizes, scans and files important operations records with careful attention to part numbers, serial numbers, etc. Accurately enters detailed relevant information from these records into Traceability database in compliance with quality requirements. Follows naming standards and file storage procedures. Tracks office and kitchen supplies, keeping each in good order.

Process daily site outgoing and incoming mail deliveries. Checks for voicemail left on the primary phone line for proper routing. Provides support for visitors to the site, such as booking conference rooms & ordering catering. May assist visitors with sign-in process. Keeps lobby area in order. Keeps physical file storage in order and assists with the boxing of paper records at the end of the fiscal year and organizing boxes to be sent off-site for storage.

Follows all relevant protocols related to safety, export control and communication. Uses Microsoft Office products and Adobe Acrobat routinely to track progress, organize paperwork and communicate.

Job Requirements:

Two years related office experience or demonstrated ability to perform described responsibilities. Education certificate in applicable functional area preferred. The ideal candidate will bring a positive attitude, excellent organizational skills, and the ability to work collaboratively in a dynamic environment. A strong commitment to providing exceptional support and contributing to a positive office atmosphere is essential for success in this position Ability to work effectively with others and be a participative team player.

Experience with Microsoft Office tools (Word, Excel) or similar. Thorough knowledge of office equipment, administrative procedures and/or terminology. Ability to accurately type 40 wpm, where applicable. Personal computer skills required.