Special Education Administrative Assistant - Rochester Memorial Elementary School, Rochester

Special Education Administrative Assistant

Rochester Memorial Elementary School, Rochester, Massachusetts

The Rochester School District is seeking a Special Education Administrative Assistant to support the Special Education program at Rochester Memorial Elementary School. The role involves maintaining confidential student information, managing case load files, coordinating communication with staff, parents, and guardians, and assisting with IEP processes.

• Maintain confidential special education student information, ensuring accuracy and compliance of all student services records.
• Maintain accurate and complete site‑specific case load files.
• Communicate regularly with staff, parents, and guardians regarding scheduling, evaluations, and deadlines while remaining in compliance with state guidelines.
• Prepare, organize, and support all necessary paperwork to facilitate meetings.
• Create and maintain copies of student IEP records.
• Provide clerical assistance/support to special education and support service staff to maximize efficiency in the IEP team process.
• Complete timely updates for various data collection points related to student services and special education as requested by the Assistant Superintendent of Student Services and/or their designee.
• Assist school operations in the Main Office as needed.
• Perform other duties as assigned by the Principal and/or their designee.

• Proven ability to multitask and meet timelines.
• Ability to maintain confidentiality of information regarding students, employees, and others.
• Genuine interest in supporting the needs of students and staff.
• Effective writing and verbal communication skills.
• Ability to carry out instructions furnished in written or oral form in a professional manner.
• Ability to work with a diverse group of individuals.
• Ability to establish and maintain cooperative working relationships with students, staff, and others contacted in the course of work.
• Quick and efficient computer skills, including proficiency with Google Suite and Excel.
• Organized and timely with paperwork.

• Job
• Position Type:
  Full‑time
• Salary: $23.71 to $29.23 Per Hour
• Job Category:
  Support Staff >
  Administrative Assistant
• Location:
  
  Rochester Memorial Elementary School, Rochester, Massachusetts

• At least 3 years of relevant experience preferred.
• Citizenship, residency, or work visa required.

We are an equal opportunity employer and do not discriminate based on race, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. The mission of our school system is to inspire all students to think, to learn, and to care.