Special Education Administrative Assistant

The Administrative Assistant position supports AVC’s Evolution and REACH programs.

• Ability to thrive within a team while also being able to work independently.
• Superior organizational, interpersonal and communication skills and exhibit sound judgment.
• Previous administrative support experience – preferably in schools, special education.
• Experience with Google Suite, Student Information System (School brains), special education software (Frontline/esped).
• Ability to engage with different perspectives, opinions, and conflict.
• Bilingual or multilingual is a plus
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• Encourages and fosters passion and enthusiasm for the work of AVC.
• Experience working in schools, nonprofits, human service organizations.
• Valid driver's license, safe driving record and ability to transport students in AVC vehicles (vans).

The Administrative Assistant position is dynamic and requires an open‑mind, flexibility, and a proactive attitude. This role involves a heavy volume of electronic, personal, and telephone contact and requires a high level of professionalism, public relations, and problem‑solving. This position performs significant administrative and operational tasks that are integral to the effective and efficient, daily operation of the school community.

• Oversees special projects & other duties associated with strategic initiatives.
• Manage output, workflow and office deadlines.
• Oversees the planning and implementation of tasks related to opening school each fall.
• Maintain and disseminate student records and information both electronically and hard copies.
• Scheduling and coordination of meetings with sending districts, staff, and parents.
• Data entry and distribution of student IEPs and progress reports.
• Submitting monthly Medicaid billing/documentation to district contacts.
• Take daily student lunch orders and assist with disbursing Application for Free/Reduced lunch.
• Ability to drive vans to transport students to job sites as needed.
• Support and coordinate with others for new staff onboarding.
• Supporting coordination related to facilities projects.
• Complete other duties as needed.

Full‑time 10.5‑month school year positions are based on 195 (185‑day school year + 10 days) with 7 reporting hours per day. The 10.5‑month school year schedule spans the school year (10 months) + 2 summer weeks—one prior to the beginning of the school year and one after the school year ends. This position is eligible for benefits. Hours will be from 8 a.m. – 3 p.m.

• Hourly pay range: $27.00/hour – $39/hour.
• 75% health insurance premiums covered by AVC (High Deductible Health Plan – HDHP).
• Health Savings Account with 50% of deductible of HDHP covered by AVC.
• Participation in MA State Retirement pension system.
• Voluntary benefits:
  Flex Spending, Life, Short-term, Long-term Insurance;
  Dental.

Evaluation to be performed annually in accordance with Assabet Valley Collaborative’s personnel handbook and pertinent regulations and statutes.