Administrative Assistant - Guidance

Dover Sherborn Middle School – Dover, Massachusetts Starting Date: Aug 18, 2026

Dover‑Sherborn Middle School is seeking a ten‑month School Guidance Administrative Assistant to begin August 18, 2026. The role will provide support to the Middle School Guidance Department and the Director of Guidance during the school year.

• High School Diploma or equivalent
• Associate Degree preferred
• Previous secretarial/administrative assistance experience, preferably in an educational setting
• Excellent communication and interpersonal skills
• Strong organizational skills, attention to detail, and ability to meet deadlines
• Ability to manage a fast‑paced office environment
• Strong computer skills and demonstrated knowledge of Microsoft Office, Google Platform, and SIMS
• Typing speed of at least 50 words per minute
• Ability to work cooperatively with all constituencies within the school community (students, parents, co‑workers, faculty, and administration)
• Enjoys working with middle‑school aged children

• Provide overall secretarial support to the counseling staff
• Serve as the first line of communication and information for the Guidance Office
• Provide back‑up support to the Main Office as needed
• Manage clerical paperwork and data entry for all new student registrations, including additional summer hours (~1× weekly)
• Collaborate with the technology department to manage SIMS reporting data
• Perform office duties to maintain accurate school records, including MCAS and other standardized testing results
• Update, edit, and manage all guidance publications, website, and materials
• Handle daily routine administrative duties: answer incoming calls/emails, sort and distribute mail, date‑stamp departmental mail, prepare correspondence as requested
• Maintain common office areas, update bulletin boards and visual materials
• Maintain office supplies and materials inventory
• Manage counselors’ appointment calendars and the Guidance Conference Room calendar
• Prepare monthly enrollment statistics for the Administration
• Provide clerical support for departmental projects such as curriculum lessons, private school applications, course selection, and high‑school transition
• Maintain confidentiality of all records and information within the Guidance Office and the school
• Perform other duties assigned by the Director of Guidance

Position Type: Full‑time
Hourly Rate: $23.00–$24.00 per hour

• At least 3 years of relevant experience preferred
• Associate degree preferred
• Citizenship, residency, or work visa required

• Ellen Rowley
• 157 Farm Street, Dover, Massachusetts 02030
• Phone: 508‑785‑0036
• Email: rowleye