Administrative Assistant

Administrative Assistant

The Administrative Assistant will provide a variety of office management, data collection and reporting duties for the Center. S/he will answer telephone calls, register participants and perform functions as directed by the Program/Treatment Manager(s). S/he will reflect and display the values of caring, honesty, respect and responsibility.

Job Functions:

• Register participants as they enter the Center.
• Answer telephones in a professional and courteous manner.
• File reports, reviews, log drug testing results and place in participant files.
• Organize the flow of information, phone messages, faxes, mail and electronic information to the appropriate staff.
• Maintain appropriate forms, replenish office supplies, unit supplies, effectively use purchase orders and vouchers in accordance with Association procedures monthly as directed.
• Maintain accurate and efficient records, as well as record keeping/filing for the program.
• Participate in supervision with the Program/Treatment Manager as needed.
• Attend staff meetings as assigned.
• Work cooperatively with OCC, Probation, Parole and other agency personnel at the Center.
• Establish and maintain positive working relationships with the funding sources and the community-at-large.
• Collection and documentation of urine screens as needed.
• Other duties as assigned or directed by the supervisor(s).

Education/Experience Requirements:

• Two year Associates Degree or equivalent training/education.
• Proficiency in Microsoft Word, Excel, Outlook and Teams.
• Attention to detail and accuracy a must.
• Some evening availability required.
• Some traveling required for meetings and trainings.
• Must be able to sit, stand, bend and walk during the work day.

Closing Statement:
To enhance the overall operation of the Old Colony Y and support team work, the Administrative Assistant will accept additional responsibilities as assigned.