Special Education Dept. Clerk

Special Education Department Clerk

Starting Date: Immediately

Essential Duties and Performance Responsibilities

• Assist Special Education Coordinators with clerical tasks such as coordination of meetings, follow‑up calls and meeting preparation (both paper and electronic documentation)
• Perform routine checks and comparisons of reports or records for compliance with specific program requirements
• Prepare and complete mailing process of student records or correspondence
• Coordinate transportation paperwork between special education coordinators and the special education administrative assistant
• Prepare and process record requests from other schools for student records
• Effectively use School Brains and eSped platforms to monitor Special Education students
• Participate in department and program trainings and meetings (on‑site and off‑site)
• Communicate effectively and timely with the Special Education Coordinators
• Facilitate successful monitoring and completion of compliance checklists of Individualized Education Plans (IEPs) as meetings occur
• Assist Special Education Coordinators in strict adherence to timelines
• Perform other tasks as assigned by the Director of Pupil Personnel Services

• Vision:
  Must be able to prepare and read documents and use a computer and other office equipment on a daily basis.
• Auditory and Verbal Communication:
  Must be able to communicate effectively and efficiently by telephone and in person.
• Physical Abilities:
  Requires extended sitting, standing and use of a computer and other school office equipment.
• Extended concentration, excellent recall abilities and ability to remain calm in stressful situations.

• High School Diploma or equivalent
• Clerical/Office experience
• Knowledge of Microsoft Office and Google Suite programs
• Knowledge of eSped and School Brains, preferred but will train
• Ability to travel to multiple school sites, as needed
• Ability to meet deadlines, handle complex projects, attuned to complex problem solving
• Excellent computer skills including knowledge of web‑based work applications, the Google platform, MS Word, Excel, and Power Point
• Excellent organizational, time management, and communication skills
• Ability to establish and maintain effective relationships with colleagues and staff
• Ability to communicate clearly both verbally and in writing
• Ability to give and follow written and oral instructions
• Ability to work independently
• Remains calm, uses good judgement, and adheres to policies
• Ability to work in a team environment and develop cooperative and harmonious workplace relations

Evaluated by:
Director of Pupil Personnel Services