Branch Office Manager

Location: Williamstown

## Branch Office Manager Apply locations:
MA, Williamstowntime type:
Full time posted on:
Posted Yesterday job requisition :
R2196##
** Work With The Best
** We are building the premier outdoor living company in the country by creating a “family of family companies” across the nation. Now you can build your landscaping career with the best, working in one of our many company locations nationwide.  Learn from the top experts in the field and work on some of the country’s largest and most complex landscape projects.  

Take advantage of opportunities to share and exchange best practices across our network.  The opportunities are endless.
** GROW YOUR CAREER WITH OUR TEAM!
** R.P. Marzilli & Company is an award-winning landscape contractor that builds and maintains complex ultra-high-end landscapes for our distinguished clients. We are dedicated landscape professionals who are committed to leading the industry in quality construction and highly satisfied clients. Due to ongoing growth, we are seeking an experienced
** Regional Office Manager
** to work as part of the Administration team.

This role will require you to identify and resolve problems, communicate and work effectively independently and as part of a team, take initiative to maintain the momentum of the organizational requirements and exercise collaboration and attention to detail.

This position is based in our Williamstown MA location and also oversees the daily office operations of our Lee MA location.
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* POSITION SUMMARY:

** Oversee the office administration of two branch offices of organization to ensure they run smoothly and efficiently.
*
* ESSENTIAL DUTIES AND RESPONSIBILITIES:

** The essential functions of this position include, but are not limited to, the following:
* General Office Management: ensure comfortable and efficient work spaces, coordinate maintenance and repairs for designated facilities, assist and coordinate IT requests, manage supplies and office services, establish and work within approved budget.
* Administrative Support: manage support staff to ensure phones are answered professionally and timely, visitors are welcomed, and support is available for managers and other staff as needed.
* Financial/Project Management: support financial and operations teams by managing contracts, issuing certificates of insurance, generating monthly invoices for the region and assisting with purchase orders.
* Human Resources Support: coordinate with HR team to assist with onboarding new employees, distributing uniforms, seasonal recalls and layoffs, etc.
* Technology: be an expert user of our landscape operations software Aspire to provide guidance and training to other users.
* Handle confidential and non-routine information.
* Work independently and within a team on special and nonrecurring, as well as ongoing, projects.
* Ensure efficient process and information flow for workload requirements.
* Consistently evaluate work and determine if further steps are needed to meet internal and external client expectations.
* Prepare and research information to determine process issues as requested by management.
* Maintain high standard of quality of all work performed.
* Communicate problems, client concerns, associate matters, etc. to the appropriate parties in a timely manner.
* Participate in departmental and training meetings.
** KNOWLEDGE AND SKILL REQUIREMENTS:
*** At least 5 years’ experience in an office management role.  Preference given to candidates who have experience managing satellite office(s).
* Experience managing support/reception staff.
* Previous experience in the landscape industry preferred.
* Expert proficiency in Microsoft Office suite of products.
* Demonstrate a strong attention to detail and problem solving.
* Demonstrate strong organizational skills and ability to multi-task.
* Demonstrate strong communication skills, both verbal and written.
* Ability to plan, prioritize, and organize a diversified workload.
* Demonstrate flexibility to perform duties as necessary.
* Ability to occasionally travel to company headquarters in Medway, MA.
*
* WORKING CONDITIONS:

** Work requires intermittent physical activity including bending, reaching and prolonged…