Academic Department Coordinator; American Studies & Anthropology​/Sociology

Academic Department Coordinator

Amherst College invites applications for the Academic Department Coordinator position in the Department of American Studies and the Department of Anthropology and Sociology. The Academic Department Coordinator is a full-time (20 hours per week per department), academic-year position (48 weeks per year). The expected salary range for this job opportunity is: $27 - $34/hour.

The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families.

Provides comprehensive administrative support in all areas of operation for the Department of American Studies and the Department of Anthropology and Sociology. Performs a wide range of detail-oriented tasks in a fast-moving environment. The administrative support areas include: faculty support; curricular support; event management; budget support, financial transactions and student employment coordination; communications and office management.

Summary of Responsibilities:

Administrative Support in Carrying out Programs' Business

Support the chairs and program faculty in both programs in carrying out programs' business according to the academic calendar

Coordinate and attend programs' meetings, prepare relevant materials, and take meeting minutes, as appropriate

Assist with the programs' external reviews (including self-study)

Coordinate programs' annual prizes and fellowships for majors

Curricular Support

Update course information in the Course Catalog, CPI/EMS, and Workday

Assist with course logistics, including course materials and field trips

Assist students and faculty with majors' records

Assist with thesis and capstone logistics

Communicate between the program and the registrar's office regarding courses, majors, graduating seniors, annual prizes, and other academic matters

Outreach and coordination with faculty offering courses for the programs

Event Management

Assist with the planning and execution of events:
Coordinate venues, receptions, and publicity for departmental events

Coordinate honoraria, travel reimbursements, ground transportation, and accommodations for guest speakers

Budget Support, Financial Transactions, and Student Employment

Administer and track expenses for program and gift accounts; reconcile monthly expenses; and monitor balances in Workday

Process purchase orders, invoices, and reimbursements

Monitor budgets in collaboration with the programs' chairs and director of academic finance

Coordinate and maintain student employment and casual hiring

Communications and Office Management

Maintain programs' website and electronic files

Coordinate the schedules of and stock supplies (including printers) in common space(s)

Serve as the liaison between the programs' and diverse community of students, faculty, and staff across campus, Five College community, and the public

Maintain a welcoming, inclusive, and respectful study and work environment

Qualifications:

Required

High School diploma or equivalent

1 to 3 years of related experience

Strong written and verbal communication, interpersonal, time-management, organizational, and customer-service skills

Ability to take initiative, work independently, and work collaboratively

Demonstrated a high level of attention to detail

Sensitivity to issues of confidentiality

Familiarity with Google Workspace and/or Microsoft Office (or similar platforms)

Experience working collaboratively with a diverse community

Successful completion of required reference and background checks

An acceptable criminal offender records information (CORI) check

Preferred

Associate's degree

Three years or more of related experience at a higher education institution

Experience working with Workday or other ERP software