Administrative Associate

Overview

Administrative Associate / Administrative Support Specialist position supporting a DoD customer at Hanscom Air Force Base, MA. This is a contract, full-time role requiring a Bachelor’s level degree with relevant DoD administrative experience.

• Provide administrative support for senior managers and organizational staff, including analysis, process improvement, and preparation of written communications.
• Research and compile information for projects/topics; review CDRL packages; assist with meeting planning and documentation.
• Draft documents for leadership approval; prepare background information and invites for meetings; document attendance logs, minutes, and action items.
• Coordinate and monitor meetings and conferences (in-person and virtual); manage calendars and conference room scheduling; arrange travel and related supports in accordance with governing policies.
• Prepare correspondence, reports, papers, and briefings per applicable policies and templates; assist with tracking action items and suspenses; provide inputs on administrative and office management processes.
• Support the Government with workflow management and tasker systems; assist with Defense Travel System (DTS) and travel arrangements as required.
• Maintain appointment calendars and ensure timely responses to inquiries; monitor and respond as appropriate.

• Secret Clearance
• Experience providing executive and/or organizational level administrative support
• Experience with Defense Travel System and Government timecard procedures and policies preferred
• BA/BS and 10 years with 3 years in DoD or 15 years with 5 in DoD as administrative support
• Experience reviewing and routing documentation, timesheets, scheduling, and facilitating tasks

Salary range: $55,000 – $75,000. Salaries are commensurate with experience and qualifications, as well as business and market considerations.

Security clearance required: SECRET.

Work Environment:
Professional office setting with standard office equipment; physical demands include occasional lifting of up to 40 lbs; sedentary mostly with some filing and movement of materials; ability to communicate effectively verbally and in writing.