Office Manager

Job Title:

Office Manager
Department:
Administration / Operations

Position Summary:

The Office Manager is responsible for overseeing daily administrative, human resources, and operational functions of the office. This role ensures smooth internal processes, supports employee lifecycle management and fosters a positive and organized workplace environment.

• Enter and manage vendor invoices within company databases, ensuring accuracy and timely processing.
• Scan and file employee documentation and other records.
• Prepare and distribute employee recognition materials such as anniversary and birthday cards
• Handle incoming mail and package distribution.
• Oversee general upkeep and organization of multiple office spaces, including kitchens and common areas.
• Manage purchasing and inventory of office and kitchen supplies.
• Coordinate ordering of employee uniforms and track distribution.
• Order and manage company awards, including monthly and quarterly recognition items.
• Maintain office calendars and ensure common areas are up to date and organized.
• Decorate and maintain office and display spaces seasonally and for company events.
• Ensure all paperwork is properly filed and organized.

• Manage full-cycle onboarding for new hires, including job postings, offer letters, onboarding coordination, and database setup in accordance with company checklists.
• Coordinate employee terminations, including system removal, and tracking return of company equipment and keys.
• Administer employee benefits, including enrollment and ongoing management.
• Maintain strict confidentiality of all employee information.

• Plan and coordinate company events, including:
  • Weekly Friday brunches (including birthday and anniversary celebrations)
  • Quarterly President’s Club dinners
  • Annual holiday party and company kickoff events
• Organize company-sponsored initiatives such as holiday donations and community outreach programs.

• Assist with additional administrative and operational tasks as needed, including coordination with other office locations

• Proven experience in office management, human resources, or administrative leadership.
• Strong organizational and multitasking skills with attention to detail.
• Excellent interpersonal and communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in Microsoft Office, Quick Books and HR/payroll systems (experience with BambooHR or similar platforms preferred).
• Familiarity with basic accounting functions, including invoice processing..

• Fast-paced office setting with frequent interaction across departments.
• Requires ability to manage multiple priorities and adapt to changing needs.

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