Culinary Administrative Assistant

Position Overview

The Culinary Administrative Assistant provides administrative support to the Culinary Department to ensure efficient and organized operations. This position works closely with the Executive Chef, Executive Sous Chef, and culinary leadership team to coordinate scheduling, payroll administration, menu preparation, and other departmental administrative functions.

• Prepare and maintain weekly schedules for all culinary team members
• Monitor employee timekeeping records and review time clock punches for accuracy
• Assist with payroll processing by auditing hours worked, tracking missed punches, and ensuring timely submission of payroll information
• Communicate with managers and employees regarding scheduling and payroll-related matters
• Prepare, update, and distribute menus, menu cards, buffet signage, and other culinary-related materials
• Maintain recipe, menu, and departmental documentation files
• Assist with the preparation and distribution of daily event orders and banquet culinary information
• Process requisitions, invoices, and other departmental paperwork as assigned
• Coordinate and schedule meetings, training sessions, and interviews for the Culinary Department
• Assist with onboarding paperwork and administrative support for new culinary team members
• Answer and direct departmental phone calls and email inquiries in a professional manner
• Maintain confidentiality of payroll, personnel, and business-related information
• Promote teamwork and effective communication throughout the Culinary Department
• Perform other administrative duties as assigned to support the successful operation of the department

• Minimum of 2 years of administrative or office support experience
• Previous hospitality, food and beverage, or culinary administration experience preferred
• Proficiency in Microsoft Office, including Excel, Word, and Outlook
• Experience with scheduling, payroll, and time‑keeping systems preferred
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information professionally
• Dependable, self‑motivated, and able to work independently
• Flexible schedule, including occasional weekends and holidays as needed

$24.00 / hour – $24.00 / hour. Compensation packages vary based on skill set, experience, certifications, and location.

Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.