Principal Office Assistant - Finance​/Town Clerk Division

The Town of Yarmouth is an Equal Opportunity Employer and provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process are encouraged to contact us  .

The following is a listing of various job openings that are currently available.

Job Title:

Principal Office Assistant
Department/ Division:
Finance Department/Town Clerk’s Division
Union Affiliation: SEIU A
Status:
Full-time
Pay Grade:8
Hours Per Week: 40
Pay Rate:
Starting pay $28.68-$35.11/hour plus benefits;
* typical starting rate without relevant municipal experience is $28.68/hour

The Town of Yarmouth is searching for a strong administrative professional to join our Town Clerk’s Division!

The Principal Office Assistant performs administrative work and clerical work as needed to support the operation of the Town Clerk’s office and Finance Department, including the Treasurer/Collector Division as needed. This position performs a wide variety of specialized clerical procedures which may involve factual research, analysis, and/or calculations related to vital records, elections, records retention and management, sticker sales and code enforcement collection.

Examples of position specific duties include:

• Certifying and issuing various vital records including but not limited to marriage licenses, death certificates, and birth certificates
• Issuing dog licenses, beach, and disposal stickers
• Processing census records
• Processing and recording voter registration materials
• Assisting with all manner of election and town meeting related matters including acting as the assistant to the Board of Registrars
• Processing various permanent records for the Town including decisions of various boards and commissions including but not limited to Zoning Board of Appeals, Planning Board, and Old King’s Highway
• Preparing documents and other information
• Processing bi-weekly Payroll for division
• Processing Accounts Payable and Accounts Receivable for division
• Assists the public, town, and vendors with a variety of routine information via telephone, email and in-person
• Assist with Procurement duties of department
• Assist in preparation of annual budget and weekly oversight of department budgets in MUNIS
• Coordinate Personnel Actions with the Human Resources Department, including election worker employee maintenance

This position requires excellent customer service skills, an understanding of the functions of various Town departments, and the understanding of when to escalation or refer matters to a supervisor or another division/department.

Performs other duties normal and customary to a Town Clerk’s Office.

RECOMMENDED

MINIMUM QUALIFICATIONS:

High school degree, including or supplemented by courses in bookkeeping, office software and office administration. Associate’s degree preferred. Prior experience in a municipal or related field with 3 years’ experience working in direct contact with the General Public in a fast-paced environment; or any equivalent combination of education and experience. Experience with software packages such as MUNIS, FOIA Direct, Open Gov, and point of sale software a plus.

Notary Public Commission is also a plus.

Physical requirements include minimal physical effort in performing duties under typical office conditions. Ability to use a keyboard and calculator and view a computer screen for extended periods. Occasionally required to move boxes or lift files up to 20 pounds.

The Town of Yarmouth is an Affiantise Action/Equal Opportunity Employer/Disabled/Veterans/M/F. We encourage Veterans and those with Disabilities to apply. Applications are reviewed confidentially. Applicants that require accommodation in the job application process are encouraged to contact us at  x1274 or email human resources.us for assistance.