Staff Assistant- Administration

Location: Roxbury

Description We are looking for a detail-oriented Staff Assistant
- Administration to support daily academic and administrative operations for an education-focused organization in Roxbury, Massachusetts. This Contract position is ideal for someone who enjoys assisting students, coordinating office activities, and delivering responsive service to a wide range of campus stakeholders. The person in this role will help keep processes organized, maintain accurate information, and contribute to a welcoming and efficient office environment.

Responsibilities:

- Guide students through registrar-related paperwork and help ensure forms are completed accurately and submitted on time.

- Provide responsive front-line support to students, faculty, staff, administrators, and other members of the college community.

- Contribute to the planning and execution of institutional activities such as registration periods, commencement, and other campus events.

- Monitor office and departmental supply levels, place replenishment orders, and keep inventory organized for ongoing operations.

- Welcome visitors, support student inquiries in person, and help maintain a tidy, welcoming, and student-friendly office setting.

- Coordinate calendars and arrange meetings, including scheduling details and related administrative follow-up.

- Revise office documents and refresh website content when updates are needed to keep information current and accurate.

- Support course enrollment activities, process transcript requests for printing and mailing, and assist with verification and diploma-related inquiries. Requirements - At least 1 year of experience in administrative support, office coordination, or customer-facing assistance.

- Strong customer service skills with the ability to communicate effectively with diverse groups in a detail-focused setting.

- Experience handling documentation, filing, and routine clerical tasks with a high level of accuracy.

- Ability to manage multiple responsibilities at once while staying organized and meeting deadlines.

- Proficiency with standard office tools and comfort learning department-specific forms and processes.

- Strong attention to detail when working with student records, requests, and administrative materials.

- Background in administrative assistance within an education-related environment is preferred.

- Familiarity with biology or laboratory-based academic settings can be helpful but is not required. Talent Match®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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