Purchasing Coordinator

The Purchasing Coordinator supports procurement, inventory control, supplier management, and ERP data integrity activities to ensure materials and services are available for company operations. The role works closely with Manufacturing, Operations, Project Management, Accounting, and key suppliers to optimize purchasing performance, control costs, maintain inventory accuracy, and improve supply chain efficiency.

• Purchase materials, equipment, and services within approved cost targets and required delivery dates.
• Solicit, evaluate, and compare vendor quotations.
• Create and maintain purchase orders within the ERP system.
• Monitor open purchase orders and proactively manage pull-ins, push-outs, cancellations, and delivery changes.
• Expedite critical material shortages and communicate risks to Operations and Project Management.
• Support subcontract issuance and administration.

• Develop and maintain strong working relationships with suppliers.
• Assist in negotiating pricing, rebate programs, payment terms, freight agreements, and cost‑saving initiatives.
• Track supplier performance metrics including:
  • On-time delivery
  • Quality performance
  • Pricing competitiveness
  • Responsiveness
• Maintain supplier scorecards and vendor records.

• Support inventory accuracy initiatives.
• Assist with cycle counts and inventory reconciliations.
• Analyze inventory levels and recommend actions to reduce excess, obsolete, or slow‑moving inventory.
• Support material forecasting and MRP planning activities.
• Assist in maintaining Bills of Material (BOMs) and item master data.

• Maintain accurate purchasing, inventory, supplier, and item records within the ERP system.
• Develop proficiency in Infor Syte Line and related reporting tools.
• Generate purchasing, inventory, supplier, and operational reports.
• Support ERP process improvements and workflow enhancements.

• Investigate invoice discrepancies, shortages, pricing variances, freight issues, and receiving discrepancies.
• Coordinate with vendors and Accounting to resolve issues promptly.
• Support month-end and inventory closing processes.

• Identify opportunities to streamline purchasing workflows.
• Utilize reporting tools, AI‑assisted analysis, and automation technologies to improve purchasing efficiency.
• Support continuous improvement initiatives across purchasing and supply chain functions.

• Maintain office, shop, and facility consumable inventory.
• Coordinate miscellaneous purchasing and administrative requests.
• Perform other duties as assigned.

• Purchase order accuracy.
• Supplier on-time delivery %.
• Inventory accuracy %.
• Material shortage incidents.