Client Experience Manager

The Client Experience Manager is the trusted homeowner advocate who owns every stage of the ownership journey—from onboarding through retention and offboarding—ensuring each property and partnership meets a 5-star standard. Reporting to the Director of Homeowner Revenue, this role blends relationship management, project coordination, and revenue generation for an assigned portfolio of homeowners.

• Single Point of Contact: Serve as the primary, dependable contact for assigned homeowners — anticipating needs, responding promptly, and following through until resolution — while managing all administrative emails, phone calls, and client interactions; provide cross-team support to other Client Managers as needed.
• Proactive Outreach: Maintain contact through calls on a rolling 60-day basis, staying ahead of concerns and building trust; track owner sentiment and elevate at-risk accounts before they become issues.
• Partnership Guidance: Communicate with clarity and confidence on the boundaries and obligations of homeowner agreements, setting expectations for complimentary services, owner obligations, and available billable services.
• Owner
  
  Experience:
  
  Own the human side of onboarding — introducing new homeowners to the Del Mar way of doing business, training them on the owner portal, and guiding them through onboarding touchpoints so they feel confident and supported from day one.

• Listing Timeline: Guide new homeowners from signed contract to live listing with energy and precision, targeting a 14-day timeline in partnership with Onboarding Manager.
• First Contact: Send an introductory email and schedule a video call within 24 hours of signing — first impressions set the tone for the partnership.
• Week-One Checklist: Own portal access, keys/alarm information, occupancy tax certificate, ACH/W9 setup, service package selection, and personal-use date booking.
• Onboarding to Del Mar piece w/ video call for owner portal
• Home Visits: Physically visit each assigned property at least once per season, building the kind of hands-on familiarity that lets you catch and address issues in person before they grow.
• Project Coordination: Handle homeowner requests for tasks and projects from quoting through invoicing, keeping owners informed at every step along the way.
• Damage Reports: Triage and communicate any necessary guest damage reports to homeowners with speed and thoroughness.
• Pre-Arrival Reports: Review and approve reports before owner stays, resolving issues in advance so owners arrive at a home that's ready.
• Service Package Adoption: Guide homeowners toward the service packages that keep their homes in top condition year-round.
• Value-Added Services: Meet and exceed annual goals for selling and coordinating value-added services, keeping at least 85% of your portfolio engaged in non-reactive, proactive home care and maximizing property management revenue.

• Owner Scorecard: Track owner satisfaction and loyalty through referrals, reviews, complaint trends, approval of billable work, and tenure, staying attuned to the relationship's health over time.

• Issue Resolution: Monitor outstanding homeowner issues and work cross-functionally to close them out fully, not just quickly.
• Respond and Resolve: Meet every homeowner inquiry with readiness and enthusiasm, respond without delay, and see each issue through with empathy and efficiency to genuine resolution.
• review final invoices for owners - owner perspective when looking at anything- internal advocate- billing

• Exit Management: Manage a homeowner's exit from the portfolio with care and minimal risk, targeting completion within 30 days of the rentable period's end.
• Closing Process: Coord…