Student Services Coordinator

Job Description

Starting Date: Immediately

Work Schedule: 8:00 a.m. to 4:00 p.m. may vary to accommodate outside agencies, students, and their families.

Salary: $120,000 - $135,000 (Non-Union)

Report To: Office of Student Services, Building Principals

• Master’s Degree from an accredited institution in Education
• Five years of special education or related experience at the level
• Massachusetts Department of Elementary and Secondary Education certification as an Administrator of Special Education

• Coordinate and manage all aspects of Woburn Public Schools Special Education Programs and services, including the Extended Year Special Education Program.
• Assist in development of new or expanded programs to meet evolving needs of special education students.
• Ensure compliance with special education services, addressing compliance issues, PRS complaints, and parent complaints.
• Support the Director of Student Services and principals with staffing challenges, scheduling, and placement of special education students.
• Ensure appropriate specialized curricula and coordinate required professional development for specialized curricula.
• Ensure all required procedures (paperwork, testing, meetings, progress reports) are followed by Team Chairs and Teachers per Special Education Regulations.
• Maintain up-to-date team chairs, program rosters, liaison caseloads, and related service provider caseloads.
• Oversee processes for students entering, leaving, or changing programs, and assist transportation scheduling, routes, and complaints.
• Assist Team Chairs and Teachers with complex team meetings for special education students and privately placed/parochial students.
• Monitor contentious cases, including those involving attorneys and advocates; assist with discipline issues and Manifestation Determination meetings.
• Inform leadership of complex student situations and assist with placement of move‑ins.
• Implement transition processes and planning across buildings, coordinating elementary to middle and middle to high school transitions with team chairs and administrators.
• Plan and conduct professional development for special education staff, including instructional assistants, in partnership with building principals.
• Hold department meetings with Team Chairs, Teachers, service providers, and designated SISPs.
• Supervise, observe, and evaluate special education staff and related service providers; mentor new staff.
• Oversee initial and re‑evaluation processes, ensure updated testing materials, and produce comprehensive reports; assist with inventory and ordering of assessment materials and instructional tools.
• Collaborate with outside agencies (DCF, DDS, DMH) and providers for complex and homeless students.
• Collaborate with SEPAC and attend meetings; facilitate positive community engagement.
• Monitor compliance with federal and state regulations regarding referrals, reevaluations, team meetings, IEPs, program monitoring (state indicators), Integrated Monitoring Review, Medicaid, and circuit breaker filings.
• Collaborate with fellow Student Services Coordinators for consistent protocols and continuum of services across district.
• Perform any other duties as assigned by Senior Leadership.

At the Woburn Public Schools, we are committed to cultivating an environment where diverse perspectives and backgrounds are embraced. We are an Equal Opportunity Employer and a district member of the Mass Partnership for Diversity in Education.

• Dr. Nora Murphy, Assistant Director of Student Services
• School Department
• Email: