Accounts Manager

• Base Pay $70,000.00 - $80,000.00 / Year
• Job Category Staff
• Employee Type FT Non Exempt
• Required Degree NONE

The Accounts Manager operates as part of a six-person Business Office team, closely partnering with the Director of Finance and the existing Accounts Manager to collectively oversee the Academy’s day-to-day financial operations. The Accounts Managers work collaboratively in an integrated capacity to manage both Accounts Payable and Accounts Receivable / Student Billing to provide a seamless financial operation.

The Accounts Managers play a vital role in maintaining the integrity of the Academy’s financial operations through a "four-eyes" approach to accuracy and internal controls. Together, the positions are responsible for student billing, cash activity, accounts payable and account reconciliations, as well as general ledger oversight and compliance with financial control and institutional policies.

The role offers the opportunity to work in a mission-driven school environment, partnering with colleagues across multiple departments -- including Admissions, Advancement, Financial Aid, and IT -- to provide highly responsive and consistent service to families, vendors, and staff. The ideal candidate is an organized, proactive, and service-oriented professional who thrives in a high-communication, shared-responsibility model and is eager to take collective ownership in a collaborative, high-functioning team.

This is a full-time, non-exempt position reporting to the Director of Finance.

Oversee student billing and receivables, including tuition, fees, and related charges. Ensure the accuracy of student accounts across systems, support payment processing and reconciliation, and partner with families to address billing questions and payment arrangements. Monitor outstanding balances and support collection efforts in alignment with Academy policies.

Manage the full accounts payable cycle, including vendor setup, invoice processing, and payment execution. Maintain accurate vendor records, respond to inquiries, and ensure timely payments while supporting efficient workflows and adherence to internal controls.

Oversee daily banking activity, including deposits, wires, and cash receipts, ensuring all transactions are accurately recorded and reconciled. Maintain bank account reconciliations, monitor cash activity, and support strong internal controls around the handling of funds.

Maintain the accuracy and integrity of the general ledger through regular reconciliations of bank accounts, student accounts, and key balance sheet accounts. Prepare and post journal entries and support month-end and year-end close processes.

Maintain and support financial and student information systems, including Blackbaud and Veracross, ensuring accurate data flow and system alignment. Partner with Information Technology and external vendors to troubleshoot issues and improve processes.

Assist in the preparation of monthly financial reports and year-end audit materials. Maintain organized documentation and ensure compliance with accounting standards and internal policies.

Support the administration of the corporate credit card program, including monitoring transactions, ensuring timely reconciliations, and promoting adherence to institutional policies.

Work closely with departments across campus to ensure accurate financial information, including coordination with Admissions on enrollment data, Advancement on gift processing, and other offices as needed. Provide responsive, service-oriented support to colleagues and families.

Support Business Office operations and contribute to process improvements, special projects, and other institutional priorities as assigned.

Bachelor’s degree in Accounting or Finance preferred

3–5+ years of relevant experience in accounting, billing, or financial operations, preferably in a nonprofit or educational setting

Working knowledge of general accounting principles (GAAP); nonprofit experience preferred

Experience with financial and student information systems (e.g., Blackbaud, Veracross) strongly preferred

Strong attention to detail, organizational…