Credit & Accounting Administrator

The Credit & Accounting Administrators assist in managing all credit activities relating to Bids, Commercial and National Accounts, as well as providing back up for the Wholesale Credit Team. The Credit & Accounting team oversees a diverse credit portfolio, including End User, Commercial, Industrial, and Government accounts at all levels (Municipal, County, State, Federal and Regional Transit Systems) while maintaining company policy and regulatory standards.

This position requires strong analytical skills, effective communication, and the ability to work under tight deadlines while collaborating with internal teams and external customers to effect payment on accounts. The Credit & Accounting Administrators analyzes End User, Commercial, Industrial, and Government accounts with due recognition to the conservation and protection of the company’s assets as described in the Global Credit Policy by providing the management team with all pertinent data to make decisions on credit extension.

This position is office-based and located in Newton, MA.

• Manage and review the Accounts Receivable portfolio for End User, Commercial, Industrial, Government, and Wholesale accounts to ensure timely payment and acceptable risk exposure.
• Prepare and review credit files, financial analyses, and credit reports for new accounts, credit line approvals, and ongoing account maintenance.
• Review financial statements, tax returns, bank and trade references, and third-party credit reports (Dun & Bradstreet, Experian) to assess creditworthiness.
• Ensure compliance with regulatory and internal requirements, including OFAC screening, TIN verification, and tax and exemption certificate management.
• Determine and document appropriate credit security when required, such as corporate guarantees, letters of credit, or deposits.
• Support new account setup, existing account changes, billing issue resolution, collection escalations, and blocked account management.
• Prepare and review credit and AR reporting, including aging reports, payment applications, Oracle snapshots, and Right Angle reports.
• Collaborate with the Global Credit Team and internal partners including Operations, Tax, Legal, Marketing, Wholesale, National Accounts, and Bid Operations on credit-related activities and transactions.
• Provide backup support for the Wholesale Credit team and assist with cash applications, payment processing, and AR/AP activities as needed.
• Participate in strategic initiatives and special projects to improve credit processes, systems utilization, and risk mitigation.
• Maintain proficiency in credit systems and tools, including Oracle, Right Angle, Sugar, Workday, Cash Pro, Edge, and Microsoft Office applications.
• Attend industry training and conferences to stay current on credit analysis best practices and market trends.

• Comprehensive knowledge of the Petroleum Industry and Credit Procedures – especially relating to End User, Commercial, Industrial, and Government accounts is preferred
• Strong ability to analyze and report on financial data under tight deadlines
• Excellent oral and written communication skills
• Professional interaction with customers and colleagues across multiple departments
• Proficiency in managing complex systems and adapting to evolving business needs
• Experience managing settlements and preparing customer reports (C&S
  - Reworld - RBS
  - Costco)
• Experience working with 3rd Party Accounts Payable Systems
• Bachelor’s degree in Finance, Accounting, Business Administration, Economics, or a related field preferred

Pay Range $22.98 - $32.31

The pay range for this position is outlined above. The final amount offered at the start of employment is determined based on factors including, but not limited to, experience…