Sr. Medical Admin Secretary, Bolton Primary Care, 40 Hours, Days

Exemption Status:
Non-Exempt Hiring Range: $16.60 - $31.37 Please note that the final offer may vary within this range based on a candidate’s experience, skills, qualifications, and internal equity considerations.

Schedule Details:
Monday through Friday

Scheduled

Hours:

8am-4:30pm

Shift: 1 - Day Shift, 8 Hours (United States of America)

Hours:

40

Cost Center: 34000 - 3095 Bolton Primary Care

$3000 sign-on bonus

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

• 1. May perform duties to coordinate medical office activities and staff as assigned, to include training, and scheduling the work of assigned employees, recommending processing improvements and implementing new procedures, and monitoring employee performance.
• 2. Transcribes medical reports for physicians from dictation. Produces correspondence, reports, memos, etc. from dictation drafts, models, etc. Proof reads/edits manuscripts, grant applications, academic and professional papers, and other material for appropriate grammar, spelling, format and style.
• 3. May attend meetings in capacity of recording secretary. Distributes meeting agenda and minutes.
• 4. May serve as coordinator of divisional residency, fellowship, clerkship, and/or graduate or undergraduate education programs.
• 5. Composes, or selects standard form letters for physicians’ response to routine inquiries and procedures, such as back-to-work authorizations. All responsibilities are essential job functions.

• Schedules and coordinates inpatient and outpatient visits, procedures, and diagnostic testing, collaborating with patients, caregivers, and ancillary services to ensure accuracy and timeliness.
• Registers patients, verifies insurance coverage and eligibility, and secures required referrals or authorizations.
• Assists with new patient intake, including collecting demographic and insurance information.
• Identifies urgent patient-care needs and escalates to providers or clinical staff as appropriate.

• Answers and screens phone calls, responds to routine inquiries, and routes messages to appropriate caregivers.
• Greets visitors and patients, determines their needs, provides information on procedures and policies, and ensures a professional, courteous experience.
• Serves as liaison between patients, families, and caregivers to promote timely and effective communication.
• Escorts patients to examination rooms and chaperones examinations as required.

• Transcribes medical reports from dictation and produces correspondence, reports, memos, and other documents.
• Proofreads and edits materials for grammar, spelling, format, and style.
• Composes or prepares standard letters and forms for review.
• Prepares, updates, and maintains patient charts, records, and other documentation in accordance with organization standards and HIPAA regulations.

• Collects patient copayments, processes payments, and maintains records for daily deposits.
• Performs on-site charge entry for submission to billing.

• Prepares and processes routine administrative paperwork, such as expense and purchase requisitions, and time sheets, ensuring timely submission.
• Maintains confidential files and records for medical and administrative purposes; coordinates retrieval of records as needed.
• Monitors office supply inventory and ensures basic maintenance of office equipment.

• 1. High School diploma.
• 2. 6-12 months additional specialized medical secretarial/medical office training.
• 3. 2-3 years of medical secretarial/administrative support experience. Software used:
  Word processing, spreadsheet, presentation graphics, database, Medi-Tech, IDX, Lynx, etc.
• 4. High School diploma or equivalent.
• 5. Preferred:
  Completion of a medical secretary, medical assistant, or related vocational training program.
• 6. Experience/
  
  Skills:
  
  Required:
  
  1. Proficiency in Microsoft Office Suite.
  2. Strong organizational, communication, and customer service skills.
  3. Ability to maintain confidentiality of patient and organizational information.
  4. Demonstrated ability to manage multiple priorities in a fast-paced environment.
• 7. Preferred: 1. 1 year of experience in a medical office or healthcare setting.
  2. Proficiency in electronic health record (EHR) systems.
  3. Familiarity with medical terminology, insurance authorization processes, and clinical workflows.
• 8. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.

Work is considered sedentary. Position requires work indoors in a normal office environment.

All qualified applicants will receive…