QMS Administrator

ABOUT CIRCOR

Join a Team That Powers the Mission-Critical.

At CIRCOR Aerospace & Defense, we don’t just build pumps and valves—we engineer the heartbeat of the world’s most advanced naval fleets. From our historic Warren, MA facility—home to the legacies of Warren Pumps and Portland Valve - we design and manufacture high-performance fluid control systems that protect those who protect us.

We are building precision technology that operates in the harshest environments on earth—on submarines deep below the surface, on ships safeguarding freedom at sea, and in missions where failure is not an option. By joining the CIRCOR team, you will be contributing to safeguarding people, vessels, and missions around the world.

We’re a global team of over 3,100 people across 100+ countries, united by a single purpose: to keep the world safe, moving, and resilient. As our mission expands, so does our need for exceptional talent and we are looking for driven individuals to grow with us.

At CIRCOR, your expertise fuels something bigger. Every idea you share and every detail you craft contributes to the safety and success of those who serve. We offer more than a job – we offer a career driven by purpose, powered by innovation, and supported by a team that stands behind you.

Because here, you don’t just make products. You make a difference.

QMS ADMINISTRATOR

Position Summary

The Quality Management System (QMS) Administrator is responsible for supporting development, maintenance, and improvement of the organizations QMS with a strong emphasis on procedure creation, document control, change management, and training coordination. This role ensures that all quality system documentation is accurate, compliant, and effectively implemented across the organization in alignment with applicable standards (e.g., ISO 9001, customer, and regulatory requirements).

KEY RESPONSIBILITIES

- Develop, review, and maintain QMS procedures, work instructions, and policies to ensure clarity, consistency, and compliance with internal and external requirements
- Administer document control processes, including document creation, revision, approval workflows, distribution, and archival in accordance with established standards
- Manage the change control process by coordinating document updates, tracking revisions, assessing impact, and ensuring timely communication and implementation of changes
- Collaborate with subject matter experts to capture process requirements and translate them into clear, usable documentation
- Support and maintain the training system by assigning training, tracking completion, and ensuring employees are trained on current procedures and revisions
- Ensure proper linkage between document changes and training requirements to maintain compliance and workforce competency
- Conduct periodic audits of documentation and records to verify compliance and identify opportunities for improvement
- Maintain QMS databases and systems, ensuring data integrity, accessibility, and version control
- Support internal and external audits by providing documentation, records, and evidence of compliance
- Drive continuous improvement of document control, change management, and training processes through metrics and feedback

CANDIDATE PROFILE

Knowledge, Skills & Abilities

- Thorough understanding of ISO 9001:2015, with demonstrated experience producing compliant procedures and audit success
- Familiarity with military specifications (e.g., MIL-STD, AS9100, or similar) and customer-specific requirements
- Strong organizational, documentation, and technology skills
- Excellent communication (written and verbal) skills

- Experience with auditing (internal and external) and regulatory compliance
- Ability to manage multiple priorities in a fast-paced manufacturing environment
- Strong process mapping skills
- Strong analytical and problem-solving skills, including root cause analysis methodologies (e.g., 8D, Fishbone, 5 Whys)

EDUCATION & EXPERIENCE

- Experience with in quality in a technical writing capacity in a manufacturing / industrial setting, with a minimum of 3 years of experience

- Experience with creating procedures compliant with ISO 9001
- Bachelor's degree…