Human Resources Administrative Assistant

Job Summary

The Human Resources Administrative Assistant provides administrative and clerical support to the Human Resources department in a fast-paced manufacturing environment. This position assists with recruitment, onboarding, employee record management, benefits administration, payroll support, and compliance while maintaining confidentiality and delivering excellent customer service to employees and management.

• Provide administrative support to the HR department and plant leadership.
• Assist with recruiting activities, including posting job openings, scheduling interviews, and communicating with candidates.
• Coordinate new hire onboarding, orientation, and completion of employment documentation.
• Maintain accurate employee personnel files and HR databases in compliance with company policies and legal requirements.
• Process employment-related paperwork, including status changes, transfers, promotions, and terminations.
• Assist with timekeeping, attendance tracking, and payroll preparation.
• Respond to employee inquiries regarding company policies, benefits, leave requests, and HR procedures.
• Support benefits enrollment, open enrollment activities, and workers' compensation documentation.
• Prepare reports, spreadsheets, correspondence, and other HR-related documents.
• Maintain confidentiality of employee information and sensitive company records.
• Assist with training coordination, employee recognition programs, and company events.
• Ensure compliance with federal, state, and local employment laws, OSHA requirements, and company policies.
• Order office and HR supplies and maintain organized filing systems.
• Greeting visitors at the front desk and answering company phone
• Perform other administrative and HR-related duties as assigned.

• High school diploma or GED required;
  Associate's degree in Human Resources, Business Administration, or a related field preferred.
• Minimum of 2 years of administrative experience; HR experience in a manufacturing environment preferred.
• Knowledge of HR practices, employment laws, and confidentiality standards.
• Bilingual in English and Spanish is preferred but not required.
• Experience with HRIS, payroll, and Microsoft Office applications (Word, Excel, Outlook).
• Strong organizational, communication, and time management skills.
• Excellent attention to detail and accuracy.
• Ability to prioritize multiple tasks in a fast-paced manufacturing environment.
• Professional demeanor and strong customer service skills.
• Ability to handle confidential information with discretion.

• Prolonged periods of sitting, standing, and working at a computer.
• Occasional walking throughout the manufacturing facility.
• Ability to lift up to 20 pounds occasionally.
• Office setting within a manufacturing facility.
• Regular interaction with production employees, supervisors, managers, and external applicants.