Administrative Assistant to CFO

Bilingual fluency in Spanish and English (written and verbal) is a must.
On-site 5 days per week

Serves as a strategic partner responsible for managing and optimizing all inbound and outbound communication for the CFO. This role acts as an extension of the CFO, ensuring timely, professional, and well-prioritized responses to phone calls, emails, and internal/external requests.
The ideal candidate is highly organized, detail-oriented, and possesses strong business judgment, with the ability to anticipate needs, manage competing priorities, and communicate effectively on behalf of senior leadership.

Job Description:

Communication Management & Executive Support

• Manage and triage the CFO's follow ups ensuring timely and accurate responses
• Draft, edit, and send professional communications on behalf of the CFO
• Screen and prioritize incoming phone calls; handle or route inquiries appropriately
• Ensure all critical communications are addressed with urgency and follow-through
• Maintain a high level of confidentiality and professionalism in all interactions

• Assess and prioritize requests based on business impact and urgency
• Track outstanding items, ensuring follow-ups are completed and deadlines are met
• Coordinate communication across departments (Finance, IT, Operations, Stores, Vendors)
• Serve as a central point of contact for internal and external stakeholders

• Prepare meeting materials, agendas, and briefing notes as needed
• Capture action items and ensure timely follow-up on commitments

• Establish and maintain systems for managing communication flow and requests
• Develop templates and standard responses to improve efficiency
• Identify opportunities to streamline communication and administrative processes
• Maintain organized digital records of correspondence and key documents

• Education & Experience
  • 2+ years of experience supporting senior executives (C-suite preferred)
  • Exceptional written and verbal communication skills
  • Fluency in Spanish and English (written and verbal), required
  • Strong judgment with the ability to make decisions independently
  • Proven ability to manage high volume of communication with accuracy and speed
  • High level of discretion and professionalism
  • Advanced proficiency in Microsoft Outlook, Excel, Word, and Teams
• Skills & Competencies
  • Ability to represent the CFO with clarity and professionalism
  • Knows what matters most and acts accordingly
  • Takes responsibility for outcomes, not just tasks
  • Ensures accuracy in all communications and deliverables
  • Strong attention to detail and commitment to accuracy
  • Excellent organizational and time management skills
  • Ability to manage priorities and meet deadlines in a fast-paced environment
  • Problem analysis and problem-solving skills