Member Capital & Patronage Coordinator

Job Title:
Member Capital & Patronage Coordinator

Location:
Matawan, NJ 07747

Perm (FTE) role

US citizens and Green Card Holders and those authorized to work in the US are encouraged to apply. We are unable to sponsor H1b candidates at this time.

• This role is responsible for managing member equity, capital accounts, and patronage distributions, including quarterly statements and annual patronage notices.

• Serve as the primary point of contact for member inquiries related to capital and patronage.
• Support reporting, audit, and year‑end processes.
• Require fluency in Spanish due to the member population.

• Maintain and reconcile member capital (equity) accounts.
• Prepare annual patronage dividend calculations and supporting schedules.
• Prepare semi‑annual capital requirement calculations and supporting schedules.
• Generate and distribute quarterly capital account statements and annual patronage notices.
• Distribute quarterly loan statements.
• Ensure accuracy, completeness, and timeliness of all member financial records.
• Support year‑end processes related to patronage allocations and reporting.
• Prepare, file, and distribute Form 1099 filings.

• Respond to member inquiries regarding capital balances, patronage dividends, and statements (phone & email).
• Provide clear explanations of calculations and account activity in English and Spanish.
• Assist members with documentation requests and account updates.
• Serve as a liaison between members and internal finance teams.

• Prepare distribution files and reports for internal review and external communication.
• Maintain organized records of all capital and patronage transactions.
• Assist with audit requests and documentation related to member equity.
• Identify discrepancies and proactively resolve issues.

• Recommend improvements to reporting, tracking, and communication processes.
• Help standardize member communications and templates (English/Spanish).
• Support system enhancements related to capital and patronage tracking.

• Education & Experience
  • Bachelor’s degree in finance, business, or related field preferred.
  • 2+ years of experience in accounting, finance, or bookkeeping.
  • Fluency in Spanish and English (written and verbal), required.
• Skills & Competencies
  • Strong understanding of accounting principles (GL, reconciliations, reporting).
  • Proficiency in Excel (sorting, lookups, basic formulas).
  • Strong attention to detail, organizational skills, and accuracy.
  • Clear communicator (especially translating financial concepts).
  • Customer‑service mindset with members/owners.
  • Ability to manage recurring deadlines (quarterly and year‑end distributions).
  • Excels at problem‑solving and follow‑through.

A reasonable, good faith estimate of the minimum and maximum base salary for this position is $65 K to $75 K per year with Bonus. Employee benefits will also be available, and details are available like Pension/401K, Paid Vacation, Life, Medical & Dental insurance etc.

* The pay range listed above reflects the expected starting salary / Pay rate for this role. This range may be adjusted based on market conditions, location, and other relevant factors. The Company will determine the final starting salary/Pay rate in consultation with the selected candidate(s), in full compliance with applicable laws.