Executive Coordinator

Congregational Pastor Administrative Support

This role provides focused administrative support to the Congregational Pastors with an emphasis on calendaring, scheduling communications, expense administration, wedding coordination, and meeting support. This role is designed to provide consistent administrative capacity while keeping ministry program and event ownership with the appropriate pastors and ministry leaders. This is a part-time, 10 hour/week role.

Essential Duties and Responsibilities:

Administrative Support:

• Manage calendaring for the Congregational Pastors, including meetings with congregants, teammates, and others requesting time with the pastors.
• Coordinate scheduling and communicate with meeting participants to ensure appointments are arranged and follow-up details are clear.
• Manage pastor email for scheduling purposes and coordinate with Communications regarding pastor email content.
• Handle confidential information with discretion.

Expense and Financial Administration:

• Process Nexonia expense reports for the Congregational Pastors.
• Review designated direct reports expenses for accuracy and follow up on corrections or missing information as needed. Pastors will approve their direct reports Nexonia expenses.

Wedding Coordination:

• Provide administrative coordination for weddings through New City only, including communication, scheduling, forms, and logistical follow-up.
• Coordinate with pastors, couples, and relevant ministry teams to ensure wedding-related administrative details are completed.

Meeting and Team Support:

• Provide administrative support for meetings involving the Congregational Pastors and their teams.
• Order lunches or refreshments occasionally for pastor/team meetings and other scheduled gatherings.

Spiritual Requirements:

• Must be a professing Christian.
• Personal alignment to the Statement of Faith of the Evangelical Free Church in America.