Staffing Coordinator - Cermak

PLEASE BE ADVISED that this position is covered by the collective bargaining agreement between Cook County and SEIU 73. Pursuant to the collective bargaining agreement, Cook County will exhaust internal eligible applicants prior to considering external applicants. Cook County is assembling a list of qualified candidates for this position that will be considered should the position not be filled with internal eligible applicants.

LOCATION: Cermak Health Services, 2800 S California Ave, Chicago, IL 60608

DEPARTMENT: Patient Care Services

SHIFT: 7:00AM - 3:00PM

SALARY: $27.192 - $32.911 HOURLY

Note: Salary is commensurate with years staffing experience indicated at time of application submittal. Experience not disclosed or documented at the time of application will not be considered for initial step placement.

JOB SUMMARY
UNION - SEIU 73

The Staffing Coordinator is responsible for planning, organizing and evaluating the individual staffing needs of each clinical area. The Staffing Coordinator will support the established staffing and scheduling patterns to ensure optimum staffing within budgeted levels, which promotes quality and consistency of healthcare staffing resources. Must relate a professional, courteous manner and have good verbal and written communication skills.

• Collaborates to help develop staff schedules to ensure optimum staffing in all clinical areas per union contractual agreements
• Develops and maintains the clinical assignment schedule to ensure the daily staffing pattern for all units
• Monitors staffing needs and projects future staffing levels making sure that staff is available where needed
• Identifies modifications necessary to reflect established staffing patterns, census, patient needs, and changing health care needs
• Determines priority of work as assigned and completes assignment by intended target date
• Coordinates vacations and time-off requests to ensure optimal staffing levels, as assigned
• Maintains a current listing of employee contact numbers
• Provides periodic analytic reports to Administration staff to maintain cost effectiveness and control
• Maintains a quality float pool staff for utilization in all clinical areas
• Notifies the assigned supervisor or designee of short staffing situations; contact replacement personnel, Commercial Agency, In-House Registry to cover the short staffing and/or staff to work overtime and modify schedule when required
• Maintains records of employees who miss shifts; (regular or overtime) - provides monthly reports
• Provides monthly reports for the hours and division/unit for Commercial Agency, In-house and Overtime
• Acts as a liaison between Commercial Registry and Cermak for staffing purposes
• Reconciles agency invoices with actual time worked
• Writes memos and communicates on behalf of the supervisor when appropriate
• Attends mandatory in-services
• Supports Cermak and Department of Corrections, philosophy, goals and objectives.
• Possess proficient computer skills
• Maintains confidential nature of work and acts according
• Performs other duties within realm of competency as assigned
• The duties listed are not set forth for purposes of limiting the assignment or work. They are not to be constructed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work.

• Associate of Arts degree AND prior staff scheduling experience OR a minimum of two (2) years of staff scheduling experience is required. (If degree obtained, official transcripts must be provided at time of interview.)
• Must be proficient in MS Excel and MS Word. (Testing may be required)
• Experience developing and maintaining spreadsheets is required.
• Must be able to type at least 25 wpm. (Testing will be required)

• Associate Arts Degree
• One (1) to two (2) years of experience in health facilities staffing or equivalent
• Proficiency in other computer applications
• Excellent customer service and telephone skills
• Ability to prioritize and meet deadlines
• Ability to work independently
• Ability to multi-task
• Ability to learn quickly
• Must be well organized and detail oriented
• Must possess a professional and courteous manner

• Possesses good communication skills and good knowledge of health care policies, procedures, and protocols
• Must show initiative and follow proper lines of authority
• Must be able to listen, plan and problem solve to accomplish functions as appropriate to the position
• Proficiency in the English language, excellent interpersonal skills.

When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service.

• Meet the minimum qualifications for the position.
• Identify self as a…