Administrative Support Specialist

Rich Smith Management | North Little Rock, AR

Are you an organized, analytical professional who thrives in a fast-paced office environment? Do you enjoy solving problems, managing multiple priorities, and supporting executive leadership? If so, Rich Smith Management is looking for you!

We are seeking an experienced Administrative Support Specialist to join our Corporate Office in North Little Rock. This position provides critical administrative support to executive leadership while assisting with company reporting, compliance, investor relations, and property management operations.

This is an excellent opportunity for someone who enjoys working behind the scenes to help drive organizational success while collaborating with multiple departments across a growing company.

Rich Smith Management is an Equal Opportunity Employer offering a comprehensive benefits package for full-time employees, including:

• Health, Dental, and Vision Insurance
• Flexible Spending Accounts (FSAs/HSAs)
• 401(k) Retirement Plan
• Paid Time Off and Paid Holidays
• Stable Monday-Friday schedule
• Opportunity to work directly with executive leadership

• Prepare, update, and distribute executive, investor, and intercompany reports
• Assist with quarterly reporting, company metrics, and operational dashboards
• Create and maintain company-wide databases, spreadsheets, and tracking reports
• Assist with Fair Housing responses and legal documentation
• Support annual reporting requirements and various corporate reports
• Coordinate lender and syndicator inspections and ensure requested documentation is complete
• Assist executive leadership with special projects and administrative initiatives
• Monitor company email accounts and respond or route inquiries appropriately
• Ensure monthly Purchase Card logs are completed
• Print and process move-out financial documentation
• Maintain company tracking worksheets and reporting tools
• Provide front desk coverage and administrative support as needed
• Perform additional duties as assigned

• Minimum 3 years of administrative or general office experience
• Excellent analytical and problem-solving abilities
• Strong organizational skills with the ability to manage multiple priorities
• High level of professionalism and discretion when handling confidential information
• Ability to work independently while collaborating effectively with a team
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy

• Advanced proficiency with Microsoft Office, including Excel, Word, and Outlook
• Experience with Real Page/One Site preferred
• Experience working with multi-line phone systems
• Comfortable creating reports, spreadsheets, and databases

• High school diploma or equivalent required

If you're a detail-oriented professional who enjoys supporting executive leadership, improving processes, and making an impact across an organization, we'd love to hear from you.

Apply today and become an important part of the Rich Smith Management team!

Salary: $15.00 - $20.00 per hour