Administrative Assistant

Pine Valley Services is a locally based company that operates Pine Valley Residential Services, providing residential assisted living and Pine Valley Integrated Services, our outpatient behavioral health organization. Our main office is located in Mauston, WI and our facilities and offices are located in Juneau and Sauk county. We serve patients and residents from all of the State of Wisconsin. We are seeking a part-time Administrative Assistant to support the Director of our residential program as well as the Owner of both companies.

This role will provide coordination related to general operations, hiring coordination, onboarding, maintaining organized files, correspondence, marketing, social media and general administrative support.

This role is ideal for someone with experience in administrative support, HR assistance, or office coordination who enjoys organization, follow-through, creativity and helping teams run smoothly.

• Coordinate new employee onboarding, offboarding (paperwork, checklists, timelines)

• Maintain personnel files and HR records

• Track staff training requirements, licenses, and coordinate annual training

• Post job openings and manage applications

• Schedule interviews and follow up with candidates

• Serve as a first point of contact for routine HR-related questions

• Prepare and send internal staff communications and reminders

• Support the Residential Director with documentation and follow-through

• Assist with basic marketing activities for the outpatient clinic

• Schedule social media posts and help update content

• Support referral outreach and community engagement efforts

• Track inquiries and referral sources

• Assist with materials, events, and outreach coordination

• Help keep projects, tasks, and follow-ups organized

• Track action items from meetings and assist with follow-through

• Maintain organized digital files and shared records

• Identify issues or delays and elevate appropriately

• 2–4 years experience in HR support, people operations, admin coordination, or similar

• Experience supporting teams in healthcare, human services, or a regulated environment preferred

• Strong organizational skills and attention to detail.

• Comfortable communicating with staff at all levels

• Able to manage confidential information with discretion

• Tech-comfortable (Google Workspace, HR systems, digital records, basic social platforms)

• Self-directed, dependable, reliable.

• 20-25 hours per week, No weekends or holidays.

• Flexible schedule

• Opportunity for growth as responsibilities expand

• Compensation review after (6) months based on performance and role scope.