Staff Accountant

The Staff Accountant is a core member of the Controller’s team, carrying meaningful day-to-day responsibility across accounts receivable, project billings, treasury, and month-end close support. This is a broad role for someone early in their accounting career who wants real ownership — not a support function that passes work up the chain, but a position where the work product matters and the output is visible.

Reporting directly to the Controller, the Staff Accountant manages the billing and collections cycle for project invoices, keeps cash and A/R records current and reconciled, supports the close process with assigned reconciliations and subledger work, and responds to ad hoc reporting needs as they arise. The Controller reviews and signs off, but the Staff Accountant owns the execution.

This role is well suited for someone with 1–3 years of accounting experience who is ready to grow quickly, take direction well, and build depth across multiple functional areas simultaneously. The variety of work and direct exposure to the Controller and Director of Finance make this a strong development opportunity for someone with the right drive and attention to detail.

The Staff Accountant carries real ownership across several of the most operationally critical functions in the finance team: getting project invoices out the door, keeping collections moving, maintaining the cash record, and contributing to a close that the Controller can rely on. This is not a support role that feeds work to someone else — it is a role where the work product is the output.

When a billing is late, cash comes in late. When a reconciliation is incomplete, the close is delayed. When this role operates with accuracy and discipline, the entire finance function moves faster and more confidently.

The Staff Accountant owns the project billing cycle — from invoice preparation through submission — working closely with the Operations Project Administrator and project managers to ensure every billable dollar goes out accurately and on time.

• Prepare and issue project invoices in accordance with contract billing terms — including AIA G702/G703 applications for payment, lump-sum billings, time-and-material invoices, and milestone-based draws.
• Coordinate with the Operations Project Administrator and project managers to confirm billing amounts, percentage-complete representations, and stored materials documentation before invoice submission.
• Track retainage balances by contract, monitoring retainage held and retainage receivable and initiating timely release requests upon project completion.
• Monitor contract billing schedules and alert the Operations Project Administrator and Controller when billing opportunities are approaching or when scheduled billings have not gone out.
• Reconcile billed revenue to job cost percentage-of-completion data each period in coordination with the Operations Project Administrator, ensuring revenue is supportable and consistent with contract terms.
• Maintain organized billing records by project, including submitted invoices, backup documentation, payment history, and retainage status.

• Post and apply cash receipts accurately and on a timely basis, ensuring all incoming payments are recorded to the correct customer, invoice, and entity.
• Maintain the A/R aging across all three entities, monitoring outstanding balances and flagging accounts approaching or past due to the Controller for escalation decisions.
• Conduct routine collections follow-up on outstanding invoices — communicating professionally with customers, documenting contact activity, and reporting collection status to the Controller.
• Research and resolve billing discrepancies, short payments, and disputed invoices, coordinating with project managers or operations as needed to reach resolution.
• Process credit memos and adjustments with proper documentation and Controller approval.
• Reconcile the A/R subledger to the general ledger each period and present the reconciliation to the Controller for sign-off before the close is finalized.

• Perform daily cash activity review, recording…