Accounting Specialist

The Accounting Specialist, Accounts Payable is responsible for the accurate, timely, and organized entry and processing of vendor invoices across Ranger Steel, Craft Force, and Kentucky Powder Coating. This is a high-volume, detail-intensive role that sits at the front of the payables process. What this person enters and codes today becomes the financial record the organization relies on for cash management, vendor relationships, and period-end reporting.

Reporting to the Accounting Manager, this individual works alongside a peer Accounting Specialist who handles employee expense reimbursements and purchase order processing. While each role has a distinct primary focus, both specialists are fully cross‑trained on each other’s responsibilities. When volume increases, deadlines stack, or one team member is out, priorities flex and the two roles support each other seamlessly. The Accounting Manager directs both, reviews the output, and is accountable for how the function operates as a whole.

This role is well suited for someone who takes accuracy seriously, works with discipline and consistency, and understands that clean A/P data is not just an administrative task. It directly affects how the business manages its cash, its vendor relationships, and its financial reporting. Reliability and attention to detail are the foundation of everything this position does.

Why This Adds Value:
Vendor invoices are the first record of a cost the business has incurred. When they are entered accurately, coded correctly, and routed for approval without delay, the organization has a reliable picture of what it owes, what it has committed, and how its cash is moving. When they are not, everything downstream suffers. This role is the entry point for financial accuracy on the payables side, and the quality of the work here is felt across the entire finance function.

• Receive, sort, and log all incoming vendor invoices across all three entities, ensuring nothing is missed, misrouted, or left sitting without action.
• Match invoices to purchase orders and receiving documentation where applicable, verifying quantities, pricing, and terms before entry.
• Enter vendor invoices into the accounting system accurately: correct vendor, correct amount, correct entity, correct cost code or general ledger account, every time.
• Manually route invoices to the appropriate approver for each vendor and entity, following up when invoices have been outstanding and deadlines are approaching. There is no automated workflow system in place; this person owns the routing and follow‑up process directly.
• When an invoice arrives without proper documentation, does not match its corresponding purchase order, or raises a discrepancy, contact the team member who incurred or requested the expense directly to resolve it. This is not escalated to the Accounting Manager as a first step; the expectation is that this role works through it with the responsible party before bringing unresolved issues forward.
• Enter invoices only after they have received proper approval. No invoice is processed for payment on this person’s initiative alone.

• Maintain accurate and current vendor records in the accounting system, including remittance addresses, payment terms, tax identification information, and contact details.
• Collect and file required vendor documentation including W‑9 forms and certificates of insurance for all active vendors, following up on missing items before invoices are processed.
• Reconcile vendor statements to the A/P ledger on a regular basis, identifying discrepancies, missing invoices, or duplicate charges and resolving them promptly.
• Respond to vendor inquiries regarding payment status, remittance information, and outstanding invoices in a professional and timely manner.
• Escalate vendor disputes, statement discrepancies, or payment issues that require management judgment to the Accounting Manager.

• Prepare the A/P aging and a proposed payment summary for Accounting Manager review each week, organized by due date, vendor, and entity, so the…