Records and Financial Coordinator Job Maywood area,Illinois USA,Administrative/Clerical

Records and Financial Coordinator Position Details

Position Number: 8150196

Work Modality:
Fully In-Person

Is this request for the creation of a new Position (or the modification of an existing Position) to temporarily support the Work Day ERP?:
No

Job Category:
University Staff

Job Type: Full-Time

FLSA Status:
Non-Exempt

Campus:
Maywood-Health Sciences Campus

Department Name: GRADUATE SCHOOL

Location Code: GRADUATE SCHOOL (06440A)

Is this split and/or fully grant funded?:
No

Duties and Responsibilities

The SSOM graduate programs Records and Finance Coordinator is the primary administrator supporting all HSC graduate student financial transactions, program enrollment, course registration, and academic policy implementation. This position enhances and supports Graduate School office productivity and efficiency by providing administrative support to students, faculty and staff. Under the supervision of the Associate Dean for Graduate Education, this position performs a wide variety of administrative and clerical tasks to support the graduate program and students.

HSC Graduate School Finance Administration

Annual budget projections (in conjunction with the Associate Dean)
PhD student stipend administration
PhD student insurance administration
MS student tuition recovery administration
Liaison with the LUC Office of the Bursar for student finances

HSC Graduate School Registration and Records

Onboarding and course registration of incoming students
Maintain updated records of enrolled students
Entering student information into Graduate Student Progress System (GSPS), Graduate Student Master, LOCUS, All Student list...
Process Leave of Absences and return from Leave of Absences
Monitor academic progress of students in alignment with Graduate School academic policies.
Administration and support for student registration by acting as the primary liaison with LUC Registration and Records

Administer NIH/NSF Annual Survey for enrolled graduate students

Annual Commencement Ceremony support

General Student Administration

Graduate School office point person to resolve student financial and registration issues. Must be responsive to student and faculty requests, with proactive problem resolution.

HSC Graduate School Event Support (in conjunction with entire Graduate School staff)

Other duties as assigned.

Minimum Education and/or Work Experience

Five years of related work experience in a graduate education setting. Bachelor degree is preferred, but not required.

Qualifications

Ability to follow oral and written instructions and established procedures
Ability to perform basic filing, office procedures and word processing
Ability to maintain accuracy and consistency
Ability to communicate verbally
Ability to finish tasks in a timely manner
Ability to maintain confidentiality
Ability to compose letters and memorandums
Ability to deal calmly and courteously with people
Ability to deal with stressful situations
Ability to function independently and manage own time and work tasks
Ability to work as an effective team member
Ability to maintain office files and follow standard office procedures

Certificates/Credentials/Licenses

n/a

Computer Skills

Familiarity with Microsoft Word, Microsoft Excel, and university student management software (e.g. Docfinity, SLATE, LOCUS)

Supervisory Responsibilities

Required operation of university owned vehicles

Does this position require direct animal or patient contact?

Physical Demands

None

Working Conditions

None

Open Date

10/14/2026

Position Maximum Salary or Hourly Rate

$25.72

Position Minimum Salary or Hourly Rate

$20.91

Special Instructions to Applicants

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit…