Grant Administrative Accountant

Overview

The Grant Administrative Accountant’s primary responsibility will be grant related accounting operations and general ledger activities, but also will provide diverse support to the Finance department. This position involves handling highly confidential and sensitive information and interaction with staff at various levels of the organization. Requires a high level of attention to detail to plan, prioritize, and organize a diversified workload.

• Analyze grant activity to ensure grant maximization and reduce risk of audit findings.
• Assemble documentation for billing. Prepare invoices, timesheets and vouchers for grant billings and compile all back up documentation required to fiscal/partner agencies and public funders for reimbursement in a timely manner.
• Upload all billings into the accounting system for associated public funders.
• Maintain public correspondence for compliance monitoring by funders to ensure all annual contracts, budget changes, reports and correspondences are filed accordingly.
• Maintain detailed grant schedules for accurate tracking of grant costs, match requirements and other grant related information that may not be available in the accounting system.
• Monitor timely receipts of funds, payments and respond immediately to any requests for additional information. Reconciles and resolves discrepancies.
• Participate in and assure compliance with funder audits.
• Communicate with Accounting Operations Manager and Controller regarding available grant funds.
• Prepare quarterly grant reporting to funders by deadlines.

• Assist with maintenance of systems, procedures and methods for the agency’s financial operations including record keeping, accounts receivable reporting and the general ledger.
• Assist with financial audits and perform other related duties as assigned by the Chief Financial Officer.
• Create and utilize reports in the accounting system. Prepare ad hoc reports in a timely manner as requested.

• Backup to the grants team.
• Responsible for filing and archiving accounting records.
• Responsible for adhering to the agency’s document retention and destruction policy.
• Perform other related duties as assigned by the Controller and Chief Financial Officer
• Actively participate in monthly all-staff meetings.
• Attend professional staff trainings as scheduled.
• Work collaboratively with agency staff and finance department.
• Represent the agency in a professional and ethical manner.
• Maintain an active team approach with all staff in all work-related situations and with the staff of other agencies/organizations when collaborating on shared programs/grants.
• Other duties as assigned.

Bachelor’s degree in Accounting or Business Administration degree preferred. At least one year of accounting and/or grant administration experience required. No performance bond is required.

Key

Competencies:

Successful candidate will have high standards for confidentiality, controls, timeliness, and accuracy. Strong organizational and communication skills. Strong Excel skills and proficiency in using technology as a reporting tool. Experience with accounting software (i.e. Abila MIP). Working knowledge of Generally Accepted Accounting Policies, accrual accounting and fund accounting. Strong attention to detail.

Physical Requirements:

While performing the essential duties of this job, the employee is required to sit and stand for sustained periods of time, frequently talk, hear, use hands and fingers to feel, handle and operate objects or controls, and occasionally stand, bend, stretch, stoop, kneel, crouch, and walk up and down stairs.

The ability to lift 25 lbs.

American with Disabilities Act (ADA) Statement:
External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job specific functions (listed within each job responsibility) either unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case-by-case basis.

Housing Forward does not discriminate on the basis of race, color, religion, sex, citizenship, ethnic or national origin, age,…