Executive Assistant, IT

About Urban Edge Properties

Urban Edge Properties is a New York Stock Exchange (NYSE)-listed real estate investment trust (REIT) that acquires, owns, redevelops, and manages shopping centers in vibrant communities. We’re invested in tomorrow, delivering value for places where people are, to shape a better future.

The Urban Edge portfolio of shopping centers, located primarily in the supply constrained corridor between Washington D.C. and Boston, creates value for our retail partners through leasing, redevelopment, and first-class property management. We’re responsible for more than 74 properties and over 17.3 million square feet of gross leasable area.

Our strategic plan is focused on improving retail real estate and making a positive impact on the communities we serve. We believe that value comes from something far more meaningful than size and growth. Value comes not from how much we do, but why and how we do it.

About the role

The Executive Assistant to the CIO provides comprehensive administrative and operational support to the SVP, Chief Information Officer, and serves as the central point of coordination between the Information Technology department, Finance, Legal, Procurement, Human Resources, Property Operations, and external vendors. The role combines executive support with ownership of IT contract administration, vendor due diligence, and invoice processing, and supports the company-wide AI and technology initiatives that the department leads.

The ideal candidate will bring prior experience supporting executive-level management and demonstrate proactivity by anticipating needs and next steps and following through. They will be comfortable with technology and eager to learn new tools (including AI) as the company continues to innovate, thrive in a fast-paced environment, manage multiple priorities and deadlines at once, and demonstrate excellent communication and judgment.

• Manage the CIO’s calendar and meeting priorities; monitor and respond to requests from executives, vendors, and business stakeholders.
• Answer phone calls and greet and escort guests of the CIO.
• Arrange travel and process expense reports.
• Prepare agendas, minutes, supporting exhibits, and action item tracking for meetings with direct reports, committees, and other meetings as directed.
• Independently develop initial drafts of management and departmental communications, including presentations, reports, memoranda, and correspondence.
• Coordinate conference rooms, Teams meetings, and meeting logistics.
• Take the lead on special projects as assigned.

• Track active contracts, renewal dates, notice periods, termination requirements, and expirations, engaging stakeholders in time to act.
• Maintain the contract management tracker and master vendor contract repository, and conduct an annual contract inventory review.
• Route and track NDAs, MSAs, SOWs, and amendments through Legal review and signature, including Docu Sign routing. This role does not negotiate terms or sign agreements on the company’s behalf.
• Coordinate vendor onboarding, renewal decisions, renegotiations, and terminations with business owners, and initiate vendor review discussions.
• Obtain quotes and pricing, maintain vendor records, and follow up with vendors on outstanding documentation.
• Maintain software license records and renewal dates.

• Own the vendor due diligence process in Venminder, including onboarding reviews and annual reviews.
• Collect and track SOC reports, cyber insurance certificates, business continuity documentation, security questionnaires, and compliance certifications.
• Follow up on outstanding requests and incomplete…