Correctional Records Officer

Correctional Records Officer

Agency:
Department of Corrections, Supervisory Organization: DOC JBCC

Full time. Regular Compensation: $46,664.80

Positions in this job family are assigned responsibilities involving offender records management and auditing operations at a department facility, probation and parole district office, or sentence administration unit to ensure that all offenders remanded to the custody of the Department of Corrections are confined in accordance with the order of the sentencing court and Oklahoma State Statutes.

• Maintain consolidated record cards, legal files and computer record systems for offenders, including time served, sequence of sentences, credits earned or lost, jail time, warrants, detainers, misconduct reports, movement histories, job assignments and related information; calculate time served and credits earned; distribute monthly reports to offenders.
• Monitor discharges and rebills of sentences to be consecutively served, through projected release dates; audit offender files to ensure proper file contents and accuracy of time calculation records.
• Review and handle all legal mail dealing with certified judgments, sentences, jail time statements, detainers, and court sentence modifications; process all offender transfers, receptions, discharges, paroles and sentence rebills at the facility or district; monitor and report daily inmate counts.
• Contact law enforcement agencies, court officials, private attorneys, state and federal agencies, offenders and their families, and departmental staff, as well as the general public, concerning information such as offender locations, judgments, sentences, jail time, credits, release dates, misconduct reports, count issues and parole status.
• Prepare extradition paperwork; process and monitor Interstate Agreements of Detainers paperwork; testify in court regarding records related matters.
• Provide supervision to clerical support staff in the physical maintenance of offender field files, filing of escape charges, chairing offender misconduct hearings, monitoring the parole process, and closing or transferring files to another location or closed offender records.
• Within the Sentence Administration Unit, perform audits of offender time credits to ensure proper release dates; correct discrepancies; review offender files to ensure proper documentation and up‑to‑date photos.
• Provide records management training to departmental and private prison personnel.

The Correctional Records Officer job family consists of only one level and incumbents are responsible for performing all functions related to the position.

• Knowledge of policies, procedures and laws governing the administration of court-ordered sentences and the necessary records; mathematical computations; and general operations of the criminal justice system including corrections.
• Ability to gather and organize information and data from other documented sources; to conduct several tasks simultaneously; to read and comprehend policies, procedures, manuals, statutes, rules and regulations; to communicate decisions; and to establish and maintain effective working relationships with others.

• Bachelor’s degree and one year of professional or technical administrative experience in business or public administration, or in correctional records management or social casework involving the classification and assignment or field supervision of offenders; or an equivalent combination of education and experience.

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.