Accountant ; Temporary

Department

Business Office (Accounts Payable)

The Accountant I (Accounts Payable) is responsible for the accurate and timely processing, review, and payment of the College's/vendors invoices and obligations in accordance with established policies, procedures, and internal controls. This position ensures expenditures are properly authorized, coded, recorded, and paid. Supports month‑end and year‑end close activities and maintains compliance with applicable accounting standards and audit requirements. Assist other staff with accounting or special projects.

• Ensure invoices and accounts payable transactions are correctly recorded to the general ledger, cost centers, funds, grants, and other required work tags.
• Communicate with internal departments to resolve invoice discrepancies, obtain missing documentation, or clarify coding and approvals.
• Prepare and post journal entries related to accounts payable, accruals, reclasses, and corrections.
• Assist with month‑end, quarter‑end, and year‑end close activities, including reconciling AP accounts and supporting schedules.
• Perform regular reconciliations of accounts payable, clearing accounts, and related balance sheet accounts.
• Prepares journal entries, budget changes, financial reports, account reconciliation, and motions and maintains required documentation.
• Identify, research, and resolve reconciling items or discrepancies in a timely manner.
• Performs analysis and projections on financial data and budgets.
• Utilize the ERP system and related tools efficiently to process transactions and generate reports.
• Maintain current knowledge of accounts payable best practices and applicable accounting standards.
• Ensures compliance with College, state/federal, and other pertinent regulations, procedures and policies.
• Maintains awareness of changes in industry and state/federal regulations.
• Prepares audit reconciliations and documentation as needed for internal and external audits such as financial reports, financial notes, transmittal letters, financial statistical letters, and fraud surveys.
• Assists in reviewing audit items.
• Respond to audit reports, take corrective management actions, and initiate changes to meet discrepancies or noncompliance cited by the auditor.
• Carries out duties and responsibilities with limited supervision.
• Makes decisions and establishes work priorities on essential procedure-oriented operations.
• Cross-trains other staff and maintains working knowledge of duties when assigned to a backup role.
• Perform other related duties as assigned.

• A bachelor's degree in accounting or finance is required.
• At least three (3) years of accounting experience required.
• Experience with Workday is preferred.
• Experience in a higher education institution preferred.

• Excellent oral, written, and interpersonal communication skills.
• Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
• Knowledge and understanding of accounting principles and practices, including complex calculations across multiple funding sources, and the ability to prepare and present financial analysis of funds clearly and concisely.
• Proficient in the preparation of worksheets using Excel.
• Familiarity with accounting functions and compliance with laws about assigned functions. Proficient with ten keys by touch.
• Ability to prioritize, organize, and complete multiple tasks with attention to detail within stated deadlines.
• Ability to adapt to constant change and periods of fast‑paced, high‑intensity work situations.
• Ability to work evenings and weekends as needed; willing to travel throughout the college district using own means of reliable transportation.
• Demonstrated commitment to achieving the vision and mission of South Texas College.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure…