Administrative Coordinator

Job Description

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents and lived experiences. Embracing varying opinions and perspectives strengthens our community, which values Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

As one of the fastest-growing academic health centers in the nation, we encompass five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

This position serves as the Administrative Coordinator I in the Office of Academic Affairs at Texas A&M College of Nursing, under general supervision of the Director of Faculty Affairs. The role serves as the receptionist for the College of Nursing and exercises discretion and independent judgement in coordinating the academic operating processes and activities for the BSN education program on the McAllen campus.

Salary: Will be commensurate based on the selected hire’s education and experience.

Location/

Schedule:

McAllen, TX / Full-Time

• Bachelor's degree or equivalent combination of education and experience.
• Two years of related experience in office administration

• Associate’s degree or higher
• Five years or more of directly related experience in office administration
• Three or more years in higher education

• Ability to effectively communicate both orally and in writing
• Ability to positively and professionally interact with clients and staff
• Knowledge of word processing, spreadsheet, and database applications
• Excellent written communication, analytical, interpersonal, and organizational skills
• Event planning experience and ability to organize effectively
• Ability to oversee logistics and final details of multiple projects
• Ability to problem solve and work independently once given a project
• Ability and willingness to work as a team member
• Ability to work in a high stress environment
• Ability to work with sensitive information and maintain confidentiality

• Serves as the primary point of contact; greets visitors professionally, provides general information, and refers inquiries to the appropriate personnel. Answers and routes phone calls in a courteous and timely manner.
• Provides administrative support to the Senior Administrative Coordinator and to assigned faculty members in McAllen.
• Assists with planning and execution of academic office operations, including scheduling, communications, and logistical coordination.
• Supports class, classroom, and exam scheduling processes; assists with tracking student cohorts and academic planning logistics.
• Aids in collecting and maintaining student and faculty outcome data for accreditation and compliance purposes.
• May help onboard and train student workers and support staff as needed.

• Monitors office procedures to ensure efficiency and compliance with administrative standards.
• Provides direct support to assigned faculty members, including but not limited to assistance with instructional materials, grant-related documentation, and preparation of promotion and tenure dossiers.
• Coordinates logistics for meetings, retreats, events, and special functions; provides planning and problem-solving support to ensure successful execution.
• Schedules and coordinates meetings; records and distributes meeting minutes; monitors completion of action items and committee tasks.
• Reviews documents for supervisor. Performs special analyses and project summaries.

• Maintains electronic and physical records in accordance with institutional policies. Performs accurate data entry, retrieval, and quality checks to ensure data integrity.
• Prepares, proofreads, and formats documents for reports, presentations, and official publications.
• Supports office compliance processes, including record retention procedures and preparation of…